Privacy & AI Governance Specialist (Hybrid Work Model)

Overview

We are currently seeking a Privacy & AI Governance Specialist to join our Information Security, Privacy & Compliance team.

As a Privacy & AI Governance Specialist, you will report to our Data Protection Officer. In this role, you will support the continued maturity of Quorum's global privacy, data protection, and AI governance programs while helping the business navigate evolving regulatory requirements across multiple jurisdictions. You will collaborate with cross-functional stakeholders to embed privacy-by-design and responsible AI practices into business processes, products, and services while supporting compliance, innovation, and operational excellence. You will also contribute to vendor management, customer assurance activities, and the continuous improvement of Quorum's governance framework.

Responsibilities

• Support the design, implementation, and continuous improvement of Quorum's global privacy, data protection, and AI governance programs.
• Maintain privacy documentation, including policies, procedures, templates, playbooks, Records of Processing Activities (RoPA), data maps, and DPIA/PIA materials.
• Advise internal stakeholders on privacy, data protection, vendor reviews, data subject rights, cross-border data transfers, AI use cases, and privacy-by-design principles.
• Conduct and support Data Protection Impact Assessments (DPIAs), Privacy Impact Assessments (PIAs), Transfer Impact Assessments (TIAs), AI risk assessments, and privacy reviews for products, vendors, systems, and business initiatives.
• Review customer and vendor agreements, including Data Processing Agreements (DPAs), Standard Contractual Clauses (SCCs), security schedules, and AI/data use provisions.
• Support vendor management activities, customer audits, pre-sales security questionnaires, compliance reporting, privacy incidents, and breach response activities.
• Maintain privacy and AI governance inventories, including data processing activities, vendors, AI tools, data flows, and associated risk assessments.
• Monitor global privacy, cybersecurity, and AI regulatory developments, translating legal and regulatory requirements into practical policies, standards, and operational processes.
• Deliver privacy, AI governance, and information security training and awareness initiatives across the organization.
• Collaborate closely with enterprise and business unit stakeholders to integrate privacy, data protection, and AI governance principles into products, services, and business operations.
• Identify, investigate, and help remediate compliance gaps and areas of risk to support ongoing regulatory compliance and continuous improvement.
• Proactively research and maintain a working knowledge of emerging privacy, AI governance, cybersecurity, and data protection laws, regulations, and industry best practices.
• And other duties as assigned.

Requirements

• Bachelor's degree or equivalent experience in Law, Information Governance, Information Security, Compliance, Risk Management, Business, Technology, or a related field.
• 3+ years of experience in privacy, data protection, compliance, information governance, legal operations, security risk, or a related discipline.
• Working knowledge of GDPR, UK GDPR, CCPA/CPRA, and other global privacy regulations.
• Experience conducting or supporting DPIAs/PIAs, maintaining Records of Processing Activities (RoPA), data mapping, vendor privacy reviews, data subject rights, privacy-by-design initiatives, and incident response activities.
• Familiarity with vendor management, risk management, customer audits, compliance reporting, and privacy/security contract reviews, including DPAs and SCCs.
• Previous experience with GRC, privacy, or compliance platforms (e.g., OneTrust or similar tools) is preferred.
• Strong analytical, research, documentation, communication, and stakeholder management skills.
• Excellent interpersonal, written, and verbal communication skills, including the ability to communicate complex regulatory concepts to technical and non-technical audiences.
• Ability to manage multiple priorities in a fast-paced, global environment.
• Critical-thinking, problem-solving, adaptability, and organizational skills.
• Interest in process improvement, workflow automation, GRC tools, and scalable compliance operations.

Preferred Skills

• Privacy certifications such as CIPP/E, CIPP/US, CIPM, CIPT, or equivalent.
• Familiarity with emerging AI governance frameworks and regulations, including the EU AI Act and industry best practices.
• Security or audit certifications such as CISSP, CISM, CISA, or equivalent.
• Familiarity with Information Security principles and IT governance processes.
• Experience supporting compliance assessments, internal or external audits, or regulatory reviews.
• Previous experience working within a SaaS, cloud technology, or global software organization.

Additional Details

• Visa Sponsorship: Employment eligibility to work with Quorum Software in the United Kingdom is required as the company will not pursue visa sponsorship for this position.

About Quorum Software
Quorum Software connects people and information across the energy value chain. Twenty years ago, we built the first software for gas plant accountants. Pipeline operators came next, followed by land administrators, pumpers, and planners. Since , Quorum has helped thousands of energy workers with business workflows that optimize profitability and growth. Our vision for the future connects the global energy ecosystem through cloud-first software, data standards, and integration. The trusted source of decision-ready data for 1,+ companies, Quorum Software makes the essential connections that let us work better together in the connected energy workplace. For more information, visit quorumsoftware.com.

Quorum Diversity Statement:At Quorum, we are committed to fostering, cultivating, and preserving a culture of belonging. We want to be the place where a diverse pool of talented people join us, stay with us and do their best work. With a diverse team of employees, we grow and learn better together. The collective sum of the individual differences, life experiences, knowledge, innovation, self-expression, and talent that our employees invest in their work represents not only part of our culture, but our reputation and our achievements. We are fully focused on equity and equality and believe deeply in diversity of race, gender, sexual orientation, age, religion, ethnicity, national origin, ability, neurodiversity and all the other characteristics that make us unique.

Quorum Business Solutions and Quorum Software are Equal Opportunity Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, ancestry, veteran status, disability, genetic information, or any other basis protected by law.

Those applicants requiring reasonable accommodation to the application and/or interview process should notify a member of the Human Resources Department