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Careline Lifestyles
Personal Assistant to Chairman & Director (Care Sector)Careline Lifestyles • Newcastle upon Tyne, England, GB
Personal Assistant to Chairman & Director (Care Sector)

Personal Assistant to Chairman & Director (Care Sector)

Careline Lifestyles • Newcastle upon Tyne, England, GB
15 days ago
Job type
  • Part-time
  • Permanent
  • Quick Apply
Job description

Personal Assistant to the Chairman & Director


Location: Newcastle Upon-Tyne

Salary: Competitive, dependent on experience

Hours: 8 (eight) hours per week

Join the Careline Lifestyles Team


Careline Lifestyles is seeking a highly organised, proactive, and professional Personal Assistant to the Chairman & Director. This is a varied and rewarding role supporting senior leadership in both business and personal matters. The successful candidate will be a trusted confidant with excellent organisational skills, exceptional attention to detail, and the ability to manage multiple priorities while maintaining the highest levels of confidentiality.


Key Responsibilities


Executive & Administrative Support

  • Prepare professional reports, presentations, meeting papers, and correspondence.
  • Handle confidential and sensitive documents with discretion.
  • Organise and maintain electronic and paper filing systems.
  • Scan, file, and securely manage important documentation.
  • Order stationery, office supplies, and other business-related products.
  • Provide general administrative support to ensure the smooth running of the Chairman's and Director's office.

Personal Assistance

  • Manage personal appointments and commitments.
  • Arrange personal errands and coordinate personal travel where required.
  • Assist with ad hoc personal tasks, ensuring a seamless balance between professional and personal commitments.

Diary Management

  • Manage complex and ever-changing diaries for the Chairman and Director.
  • Schedule meetings, appointments, and events while anticipating potential conflicts.
  • Prioritise appointments and ensure efficient time management.

Travel Coordination

  • Arrange business and personal travel, including train tickets, accommodation, and itineraries.
  • Prepare travel schedules and ensure all arrangements are communicated effectively.
  • Handle last-minute changes efficiently when required.

Research

  • Conduct research on a range of business and personal topics.
  • Gather and present information in a clear, concise, and professional format to support decision-making.

About You


We're looking for someone who is:

  • Highly organised with excellent time management skills.
  • Experienced in providing executive or personal assistant support to senior leaders.
  • Professional, discreet, and able to maintain strict confidentiality.
  • Confident using Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook.
  • An excellent communicator with strong written and verbal communication skills.
  • Able to work independently, use initiative, and adapt to changing priorities.
  • Meticulous with excellent attention to detail.
  • Calm under pressure and capable of managing multiple tasks simultaneously.

Essential Requirements

  • Previous experience as a Personal Assistant, Executive Assistant, or in a similar senior administrative role.
  • Excellent organisational and diary management skills.
  • Strong IT skills, including Microsoft Office applications.
  • Ability to handle confidential information with professionalism and discretion.

What We Offer

  • Competitive salary.
  • Supportive and friendly working environment.
  • Opportunities for professional development.
  • The opportunity to work closely with senior leadership and make a meaningful contribution to the organisation.

If you are an organised, proactive professional who thrives in a fast-paced environment and enjoys supporting senior leaders, we'd love to hear from you.


Please note this role is subject to a satisfactory DBS check, which will be carried out by the company once successful.


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Personal Assistant to Chairman & Director (Care Sector) • Newcastle upon Tyne, England, GB

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