Purchasing and Travel Assistant / Co-ordinator

Job Description

Make your mark as a Purchasing and Travel Assistant / Co-ordinator at Boskalis!

The Purchasing and Travel Assistant / Co-ordinator plays a key role in supporting the business with the purchasing of goods and services for the company and it's projects in a timely and cost-effective manner, while also coordinating travel and accommodation for office, site and project personnel.

This role reports into the Purchasing Manager and has a strong focus on operational support and provides essential administrative and coordination support across purchasing and travel activities.

Main Tasks:

Travel Co-ordination

• Act as a point of contact for travel-related queries from employees, providing support before and during travel
• Arrange travel, accommodation, and associated logistics for office, site, and project staff in line with business requirements
• Book flights, hotels, and car hire/leases in a cost-effective and timely manner
• Support the BWL crewing function with travel arrangements, ensuring alignment with crew-change schedules
• Provide travellers with clear and accurate itineraries, booking confirmations, and travel documentation
• Support implementation and use of travel booking tools or systems where applicable
• Conduct driving licence and passport checks where applicable

Purchasing Administration

• Support the Purchasing Manager in the preparation and coordination of purchasing transactions.
• Support Requests for Quotation (RFQs) and supplier quote comparisons
• Raise, manage, and track Purchase Orders through to delivery and goods receipt
• Process requests in line with company purchasing procedures and governance requirements
• Liaise with internal stakeholders and suppliers to ensure goods and services are delivered in a timely and cost effective manner
• Provide administrative support to maintain continuity during periods of high activity or absence
• Maintain accurate records across purchasing and travel systems

Required Knowledge & Experience:

• Experience in an administrative, coordination, or support role (purchasing, travel, logistics, or similar environment preferred but not essential)
• Understanding of office administration processes, with a willingness to learn travel coordination and procurement activities
• Experience or exposure to working with data, raising requests, or maintaining accurate records (e.g. spreadsheets, internal systems, or databases)
• Confident using Microsoft Office applications (particularly Excel, Outlook, and Word) to manage information and support daily tasks
• Strong organisational skills and attention to detail with the ability to prioritise tasks and manage multiple requests in a structured way
• Ability to work flexibly and remain organised during periods of high workload or changing priorities
• Demonstrates an interest in developing knowledge within purchasing, supply chain, or business operations

Desirable Knowledge & Experience:

• Experience of arranging travel or accommodation in a professional or personal capacity (e.g. bookings, itineraries, coordination)
• Experience using ERP systems or business systems and awareness of purchasing procedures, approvals, or compliance requirements
• Exposure to purchasing processes such as raising Purchase Orders, tracking deliveries, or supplier liaison (through work experience, internships, or previous roles)

Over time, the successful candidate will gain exposure to supplier sourcing, cost evaluation, and purchasing processes, supported by structured training and on‑the‑job development.

Qualifications

What you can expect:

• A dynamic environment: A job where you can make an impact as part of a diverse, international team of experts.
• Rewarding conditions: As well as offering a competitive salary we give industry leading benefits, including 25 days holiday plus bank holidays (based on a full-time contract), a generous pension package, with the opportunity to add flexible benefits, such as private health care, and the purchase of additional holiday days; free parking and beverages. Conveniently located office with a friendly, supportive team.
• Career development: Plenty of opportunities to realise your full potential with training and development through our Boskalis Academy

Extra Information:

• Your team: Reporting to the Purchasing Manager, you will work as a Purchase and Travel Assistant / Co-ordinator, in the Finance Business Unit.
• Where you will work: You will be working predominantly at Westminster House in Fareham, Hampshire, UK. Whilst the role is based in Fareham, we offer up to 2 days a week hybrid working after completed probation.
• Full/part-time job: The position of Purchase and Travel Assistant / Co-ordinator is a full-time job - 37.5 hours a week.
• Permanent/Fixed Term: This is a permanent position.
• Next steps: Apply easily by completing the online application form. Interviews are held online and in person at our Fareham office. Once it’s clear we’re a good match, we’ll make you an offer – and look forward to welcoming you to the company.

Additional Information

Interested?

Please apply by filling in your details and by uploading your motivation letter and CV on our careers site.

We will be reviewing applications and conducting interviews on a rolling basis, so we encourage you to apply early. Please note that the position may be closed as soon as a suitable candidate is found.

Disclaimer for recruitment and selection agencies
We don’t accept any unsolicited applications or CVs from recruitment and selection agencies.