EA to CEO (Europe)

About Us

We imagine the new. Inspire the next. And use the power of our creativity to help build up those around us.

At Allison we provide a limitless environment where you can build create and grow. Our openly collaborative and highly supportive culture is free from bureaucracy and red tape. With over 1000 innovators from diverse backgrounds we break new ground for world-class clients across 50 global markets and dozens of industries. We believe in creating a space where everyone can freely express their opinions share their ideas and dreams for the future and be themselves.

We foster an inclusive culture that attracts builders from all backgrounds who can envision new solutions and create outcomes that move our clients businesses forward while helping everyone on the team learn and grow together. Our shared ideal of the builders mindset is limitless and available to everyone and we push the boundaries to create new and innovative solutions for our clients and ourselves.

We create lasting impact and relationships and our culture fosters meaningful connections and friendships that last beyond the workplace. If youre ready to join a team that pushes you to be your best supports you every step of the way and celebrates your successes welcome to Allison.

Overview

The Executive Assistant is the critical operational hub supporting our European CEO during a transformational period of growth and expansion. This role demands an exceptionally organised and strategically-minded professional who can manage the complexities of a fast-paced dynamic leadership environment while maintaining the highest standards of confidentiality and discretion. This role is offered on a part-time (20 hours per week) and fixed-term contract for a period of 6 months.

As the CEOs trusted right hand you will orchestrate all aspects of his executive schedule communications and information flow to ensure he can dedicate maximum time to high-impact strategic initiatives client relationships and business development. You will anticipate needs manage competing priorities across multiple markets and serve as a key operational point of contact within the business. This is an opportunity to make a direct impact on Allisons European trajectory while working alongside a visionary leader navigating significant organisational change and growth.

Responsibilities

Executive Operations & Schedule Management

• Own complete management of the CEOs calendar schedule and time allocation ensuring optimal balance between strategic priorities client engagement internal leadership commitments and thought leadership activities
• Coordinate complex multi-market scheduling across European time zones and with global stakeholders
• Manage travel logistics including flights accommodation ground transportation and itinerary coordination
• Prepare detailed briefing materials and agendas for all CEO meetings ensuring critical context and talking points are readily available
• Anticipate scheduling conflicts and proactively manage competing demands to protect the CEOs time for strategic work

Information Management & Communications

• Manage CEOs email correspondence and communications with discretion and strategic prioritisation
• Curate synthesise and present critical business intelligence market insights and stakeholder intelligence to inform decision-making
• Maintain confidentiality of sensitive information while ensuring appropriate information flow across the business
• Prepare executive summaries and briefing documents on key business matters market developments and organisational updates
• Serve as a filtering mechanism for information overload identifying what truly requires the CEOs attention

Leadership & Stakeholder Relations Support

• Provide operational support for leadership meetings and key stakeholder engagements
• Coordinate CEO participation in industry events conferences and speaking engagements across Europe
• Maintain relationships with key external stakeholders and board members
• Prepare materials and follow-up documentation for high-level strategic meetings

Business Operations & Analytics

• Support CEO-level reporting and strategic analytics tracking key performance indicators and business metrics
• Assist with financial oversight and strategic planning initiatives
• Coordinate special projects and strategic initiatives as directed by the CEO
• Support the preparation of updates relevant materials and strategic presentations

Leadership & Culture

• Demonstrate Allisons values and builders mindset serving as a cultural ambassador at executive level
• Support the CEO in driving organisational culture initiatives and leadership development across Europe
• Facilitate internal communications and ensure alignment across the European Leadership Teams and broader business
• Contribute to a culture of excellence and continuous improvement through operational best practice

Cross-Functional Collaboration

• Partner with senior leaders across functions to coordinate and execute CEO priorities
• Support CEOs visibility and engagement with teams across all European markets
• Facilitate collaboration with global leadership on multi-market opportunities and strategic alignment
• Ensure seamless operational handoffs and integration across internal teams and external partners

Qualifications

• Demonstrated ability to support a busy dynamic leader managing multiple priorities across geographies
• Experience managing confidential sensitive business information with absolute discretion
• Background in agency consultancy or similar fast-paced environment
• Strategic mindset thinks beyond calendar management to anticipate business needs and opportunities
• Exceptional organisational skills with meticulous attention to detail
• Strong project management capabilities coordinating across priorities teams and geographies
• Excellent written and verbal communication skills able to interact confidently with senior stakeholders
• Ability to build strong relationships across the business and with external stakeholders
• Discretion professionalism and integrity in all communications
• Comfortable operating in evolving high-growth environments with changing priorities
• Proactive solution-oriented approach to problem-solving
• Strong learning agility and ability to quickly master new processes and systems
• Passionate about supporting business growth and organisational success

Required Experience:

Chief

Employment Type : Full Time
Experience: years
Vacancy: 1