Senior Executive Assistant

Job Title Senior Executive Assistant

Job Location Bristol

Job ID 40459

About this opportunity and L3Harris UK

Operating at 11 sites in the United Kingdom L3Harris supports Britains mission to secure and strengthen the country by delivering sovereign innovation across the space air land sea and cyber domains.

L3Harris Bristol location is the Headquarters for our Maritime UK business a leading global supplier of integrated marine control systems and simulation products for warships submarines and high-end commercial marine vessels worldwide. Since its inception L3Harris has continuously iterated upon our Integrated Platform Management System (IPMS) technology and successfully exported and delivered the system to over 300 vessels across 27 navies worldwide. We have additional Maritime UK sites in Burgess Hill Barrow-In-Furness and Portchester. Together we are powering the Royal Navys adoption of autonomous surface vehicle technology as well as delivering autonomous capability to UK ports harbours and offshore energy service providers.

A few of our employee benefits are:

• 25 days holiday per year (plus bank holidays) increasing with long service and with the opportunity to buy/sell up to 5 days
• Private medical insurance with optional family cover
• Pension scheme of up to 8% employer contribution
• Life Assurance 4x salary (flexible up to 10x)
• Group income protection
• Flexible opt-in extras such as a health care cash plan dental insurance gym membership critical illness cover cycle to work scheme travel insurance and electric car scheme
• Employee Family Assistance Program providing mental health and wellbeing support
• Professional membership reimbursement (discretionary)

The Executive Assistant provides high-level administrative operational and project support to the Divisional Vice President and General Manager (VP-GM) and their leadership team when needed. The role is responsible for ensuring the efficient operation of all activities through effective administration coordination of business activities support/project management for strategic projects stakeholder management travel arrangements employee engagement initiatives.

The Executive Assistant acts as a trusted partner to leadership enabling business priorities to be delivered efficiently while fostering a positive and professional workplace environment.

What the role will involve

The responsibilities of your role will include the following:

Executive and Leadership Support

• Proactively and independently work alongside the divisional VP-GM being their point of contact and continuous support to make their life easier and more efficient.
• Manage the VP-GMs complex calendar including scheduling internal and external meetings prioritizing appointments and coordinating across time zones.
• Arrange complex domestic and international travel accommodation itineraries and expense claims in compliance with internal policies and relevant regulations with the support of the local EA.
• Draft format and manage correspondence presentations and briefing materials for internal and external use noting and respecting confidentiality.
• Coordinate leadership meetings including agenda preparation minute-taking and tracking of action items.
• Serve as a trusted liaison between the VP-GM Sector Segment customers and other relevant internal and external stakeholders as needed.
• Ensure the VP-GM is fully briefed ahead of meetings events and strategic engagements.
• Be confident to prioritize conflicting needs handle matters with independently proactively and follow through on projects to successful completion often with deadline pressures.
• Monitor and prioritize incoming communications flagging urgent matters and managing follow-up as needed.
• Support planning and execution of key internal and external events site visits and conferences.

Project and Business Support

• Provide management and coordination support for business improvement initiatives and ad hoc projects.
• Track project actions milestones and deliverables.
• Gather information prepare reports and support project documentation.
• Assist leaders with implementation activities and change initiatives as required.
• Support communication and activities that promote a positive workplace culture.
• Assist with organising celebrations community initiatives wellbeing activities and team events with the support of the local EA.
• Partner with leaders and functional teams to support engagement strategies.

Travel and Event Coordination

• Act as the primary point of contact for all travel enquiries for the VP-GM and their leadership team business coordinating with a designated third-party travel provider.
• Manage travel itineraries accommodation bookings transportation visas and related documentation with ease and no mistakes with the support of the local EA.
• Be an escalation point for travel when issues arise with third party providers
• Ensure adherence to corporate travel policies and escalate exceptions when necessary.
• Process or support the process of all expenses in and timing and fluid manner in line with company policies.

Stakeholder Management

• Build and maintain effective working relationships across the business.
• Act as a key point of contact for internal and external stakeholders.
• Facilitate communication and coordination between leadership and broader business teams.
• Ensure a professional and responsive experience for all stakeholders.

What youll bring

The role requires the following experience and skills:

• Previous experience in an Executive Assistant Personal Assistant Office Manager or in a junior Program Management role.
• Experience supporting senior leaders and managing competing priorities.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite.
• Ability to manage confidential information with discretion.
• Strong attention to detail and problem-solving capability.

Important to know

Due to the nature of our work many our roles require a UK nationality and the ability to obtain a security clearance. Applicants who accept a conditional offer of employment must meet the requirement of right to work in the UK and must meet eligibility requirements for access to classified information and will be subject to government security checks.

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Required Experience:

Senior IC

Employment Type : Full Time
Experience: years
Vacancy: 1