Talent.com
SmartPA
Automation and Workflow ArchitectSmartPA • Edinburgh, Scotland, UK
Automation and Workflow Architect

Automation and Workflow Architect

SmartPA • Edinburgh, Scotland, UK
27 days ago
Job type
  • Full-time
  • Permanent
Job description

Job Description

The Role
As an experienced Automation & Workflow Architect youllrequire deep expertise in systems thinking and process mapping. Moving a level above early-career execution the successful candidate will look beyond isolated tasks to architect solutions across workflows using Gemini and API integrations. The industry expectation is that you will bring a native understanding of prompt engineering for automation.
This role suits someone who combines strong technical capability with a proactive problem-solving mindset and enjoys turning ideas into practical solutions. Youll work closely with operational teams and stakeholders to map out system logic identifying core commonalities across the account to structure our strategic workflow priorities. Additionally you will be expected to utilise data tools to quantitatively track measure and present the clear ROI results of your solutions to leadership.

Key Responsibilities and Skills

Key Responsibilities
This is a fast-paced impact-driven role where innovation ownership and continuous improvement are key.
Workflow Architecture & AI Integration
Automation & Solution Development
  • Designing and implementing automation tools and workflows to improve efficiency
  • Developing scalable sustainable solutions across business functions
  • Translating operational challenges into practical technical solutions
  • Supporting the development and optimisation of internal systems and processes
Process Improvement & Innovation
  • Identifying inefficiencies and opportunities for automation
  • Recommending and implementing smarter ways of working
  • Supporting continuous improvement initiatives across teams and services
  • Leveraging technology to reduce manual effort and improve consistency
Stakeholder Collaboration
  • Working closely with teams and stakeholders to understand operational requirements
  • Providing technical guidance and support throughout automation projects
  • Communicating ideas progress and recommendations clearly and effectively
Performance & Optimisation
  • Monitoring the effectiveness and reliability of automation solutions
  • Troubleshooting issues and implementing improvements where required
  • Supporting the ongoing evolution of tools systems and workflows

Skills

What Were Looking For
  • Youll thrive in this role if you:
  • Enjoy solving problems and improving how things work
  • Have strong technical data architecture and analytical capability
  • Are a natural systems thinker who looks at end-to-end organisational logic rather than individual isolated tasks.
  • Have a mindset that thinks quantitively to prove the commercial and operational ROI of your work.
  • Are confident working across both technical teams and business leadership
  • Communicate clearly and work effectively with stakeholders
  • Take ownership and approach projects proactively with a strategic mindset
  • Are curious adaptable and motivated by continuous improvement

Experience

Experience
We hire for attitude as much as experience. A growth mindset and strong sense of accountability go a long way.
Essential
  • Proven Experience: 46 years established professional experience in a technology-focused or workflow automation environment
  • Process Mapping & Systems Thinking: Demonstrable experience in workflow mapping process logic design and the use of data schemas to identify business commonalities.
  • AI Architecture & Integration: Practical experience building integrated solutions across AI platforms utilising prompt engineering for automation and connecting systems via APIs.
  • Data & ROI Analytics: Proven ability to use data tools to measure track and quantitatively present automation performance metrics.
  • Experience across the full application lifecycle (design build deploy maintain)
  • Strong programming experience (e.g. JavaScript Python Java or similar)
  • Solid understanding of SQL databases data modelling and query optimisation
  • Strong analytical and problem-solving skills
  • Confidence working with multiple systems tools and technologies in a fast-paced environment

Desirable
While not essential the following would be advantageous:
  • Experience working within the Google ecosystem (Workspace Cloud Looker Studio etc.)
  • Knowledge of APIs system integrations networking and cloud environments
  • Experience supporting production applications and runtime environments
  • Experience building customised performance tracking dashboards and performance tracking tools
  • Familiarity with Agile methodologies or process improvement frameworks (e.g. Lean Six Sigma)
We value transferable skills and diverse experience so if your background doesnt align perfectly but you can demonstrate strong capability and a proactive mindset we still encourage you to apply.

Work Remotely

UK-Based (Flexible Working Set-up):This role is open to candidates across the UK. The exact arrangement can be tailored to the successful applicant with options including an Edinburgh-based hybrid model (split between home and our Edinburgh office) or a fully remote setup.

Schedule

Job Type: Full-time Permanent
Hours: 37.5 hours per week MondayFriday 09:0017:30

Whats in it for you

Why Join SmartPA
Were ambitious about where were going and were looking for people who want to grow with us.
  • Competitive salary
  • Annual performance-based bonuses
  • 33 days holiday
  • Flexitime (core hours: 10:0016:30)
  • Hybrid (UK) or fully remote options
  • Ongoing development and career opportunities
  • Department incentives
  • Employee Assistance Programme (including access to counselling services finance support legal support etc.)
  • A genuinely positive people-first culture

How to Apply

Our Recruitment Process
Our recruitment process typically includes:
  1. CV and cover letter review
  2. Online skills assessment
  3. Two-stage interview process
Please ensure your cover letter clearly demonstrates how your experience aligns with both the role.
If youre looking for a role where you can combine technical expertise with innovation and problem-solving to create meaningful operational impact wed love to hear from you.

Please note: we receive a high volume of applications so sometimes it can take us a little longer to get in touch. We welcome enquiries to ourinbox.

About us

At SmartPA we dont just provide support we transform it. Our vision is to deliver a world-class human-centred tech-enabled PA and admin service that delivers measurable results today and into the future.

Trusted by global leaders in industries like tech automotive retail and legal were the engine behind smarter more efficient operations. With a vibrant client-focused culture and a team driven by creativity no two days at SmartPA are ever the same!

As we continue to grow rapidly this is your opportunity to join us on the journey to becoming the most optimised administrative organisation in the world. If youre ready to challenge the status quo and create meaningful impact we want to hear from you!



Required Experience:

Staff IC


Employment Type : Full-Time
Experience: years
Vacancy: 1
Create a job alert for this search

Automation and Workflow Architect • Edinburgh, Scotland, UK

Similar jobs

Technical Architect: Cloud, AI & Enterprise Transformation

Harvey NashCity of Edinburgh, Scotland, GB
Full-time

Harvey Nash is seeking a Technical Architect in Edinburgh to provide technical leadership for a digital transformation initiative.This role involves defining and governing enterprise architecture w... Show more

 • Promoted

Enterprise Architect: Standards, Process & Tooling (Hybrid)

慨正橡扯City of Edinburgh, Scotland, GB
Full-time

Enterprise Architect to manage architectural standards and practices within the organisation.This role is critical in ensuring high-quality architecture and involves significant governance responsi... Show more

 • Promoted

Automation Engineer

CranewareCity of Edinburgh, Scotland, GB
Full-time

Applicant Portal:## Job Details: Automation Engineer| | Automation Engineer || | || | Edinburgh |Craneware is looking for passionate Automation Engineers to design, develop and deliver high qua... Show more

 • Promoted

OT Senior Solution Architect

Scottish and Southern Electricity NetworksPerth, Scotland, GB
Full-time +1

This job is brought to you by Jobs/Redefined, the UK's leading over-50s age inclusive jobs board.You'll be expected to spend 50% of your working week in one of the following locations: Perth, Ports... Show more

 • Promoted

Senior / Solutions Architect - Protection in Edinburgh - Royal London Group

Royal London GroupCity of Edinburgh, Scotland, GB
Full-time

Senior / Solutions Architect - Protection.MACH, event-driven, DDD Hands‑on skills in C4, ArchiMate, and tools like Ardoq, LeanIX, or Orbus.Python, Azure, CI/CD, APIs, and data platforms.Ability to ... Show more

 • Promoted

Hybrid System Architect — Next-Gen Mixed-Signal ICs & Audio

Cirrus LogicCity of Edinburgh, Scotland, GB
Full-time

Cirrus Logic is seeking a System Architect in Edinburgh to define and architect next-generation mixed-signal solutions.Responsibilities include collaborating with teams to develop consumer, industr... Show more

 • Promoted

Senior AI Architect: Azure, Python & Cognitive Services

LorienCity of Edinburgh, Scotland, GB
Full-time

A technology staffing company in Edinburgh is seeking a hands-on Artificial Intelligence Consultant to lead the design and implementation of enterprise-wide AI capabilities.The candidate will be in... Show more

 • Promoted

Lead System Integration Architect - Pensions Platform

AtosCity of Edinburgh, Scotland, GB
Full-time

Atos is looking for a System Integration Lead Architect to join our UK-based Business Process Services group, delivering end-to-end digital transformation programmes.You will steer a large-scale pe... Show more

 • Promoted

AI Solution Architect - Senior Manager/Associate Director Capital Markets

Datatech AnalyticsEdinburgh, City of Edinburgh, GB
Full-time

AI Solution Architect - Senior Manager/Associate Director | Capital Markets.You could be just the right applicant for this job Read all associated information and make sure to apply.Salary: Compens... Show more

 • Promoted

Senior Automation Developer

Work For ScotlandCity of Edinburgh, Scotland, GB
Full-time

Are you an experienced automation developer ready to lead the design and delivery of innovative automation solutions that improve how government services operate?.Corporate Operations Directorate s... Show more

 • Promoted

Platform Test Lead: Cloud & Automation Leader

Department for Business and TradeCity of Edinburgh, Scotland, GB
Full-time

A government department in Edinburgh is seeking a Platform Test Lead to oversee the testing strategy for its AWS-based platform.You will lead automation practices, mentor engineers, and enhance dep... Show more

 • Promoted

AI Solution Architect - Financial Services Consulting

Datatech AnalyticsEdinburgh, SCT, GB
Full-time

AI Solution Architect - FS Consulting.Ready to take AI beyond proof of concept? A leading consulting and technology firm is hiring AI Solution Architects and Technical AI Leaders to shape enterpris... Show more

 • Promoted

Technical Architect

Harvey Nash GroupCity of Edinburgh, Scotland, United Kingdom
Temporary

Month Contract | (Inside IR35) | Hybrid, Edi | Starting ASAP.Harvey Nash's Pub Sec client is aiming to adopt a Cloud First approach, moving its current technology stack into modern AWS services.To ... Show more

 • Promoted

AI-Driven Automation & Workflow Architect

Smart PACity of Edinburgh, Scotland, GB
Full-time

Smart PA is seeking an experienced Automation & Workflow Architect to design and implement automation solutions.The successful candidate will collaborate closely with teams to improve operational e... Show more

 • Promoted

Automation Engineer

Computershare DanmarkCity of Edinburgh, Scotland, GB
Temporary

In this position, you’ll be based in the Edinburgh office for a minimum of three days a week, with the flexibility to work from home for some of your working week.Find out more about our flexible w... Show more

 • Promoted

Janitor

CBW Staffing Solutions LtdPenicuik, Midlothian, GB
Full-time

Janitor - Midlothian - Salary up to £31,000 DOE CBW is currently recruiting for a reliable and proactive Janitor / Facilities Assistant to join a leading facilities management provider supporting a... Show more

 • Promoted

Enterprise Architect - Standards, Process and Tooling

慨正橡扯City of Edinburgh, Scotland, GB
Part-time +1

Salary Range: £55,000- £80,000.Leonardo UK operates a grade-based salary framework with broad bands.The salary range shown reflects the approved grade band for this role, or a narrower hiring range... Show more

 • Promoted

Solutions Architect

CSI GLOBAL LTDCity of Edinburgh, Scotland, GB
Full-time

Looking for a resource who can work at least 2 days to client location in Edinburgh.No Sponsorship will be Provided.Work as part of API Design and analysis team with responsibility for API Design, ... Show more

 • Promoted

Senior Architect – APIGEE (Migration) – E...

Next VenturesCity of Edinburgh, Scotland, GB
Full-time

Senior Architect – APIGEE (Migration) - Exp -:10+ Years - Edinburgh/Hybrid - Contract - Start ASAP Senior Architect – APIGEE.API management initiatives, platform transformation, and migration progr... Show more

 • Promoted

Senior Architect – APIGEE (Migration) - Exp -:10+ Years - Edinburgh/Hybrid - Contract - Start ASAP

Next VenturesCity of Edinburgh, Scotland, GB
Full-time

Senior Architect – APIGEE (Migration) - Exp -:10+ Years - Edinburgh/Hybrid - Contract - Start ASAP.API management initiatives, platform transformation, and migration programs.The ideal candidate wi... Show more