Accounts Payable Coordinator - FTC

About Charlotte Tilbury Beauty

Founded by British makeup artist and beauty entrepreneur Charlotte Tilbury MBE in 2013, Charlotte Tilbury Beauty has revolutionised the face of the global beauty industry by de-coding makeup applications for everyone, everywhere, with an easy-to-use, easy-to-choose, easy-to-gift range. Today, Charlotte Tilbury Beauty continues to break records across countries, channels, and categories and to scale at pace.

Over the last 10 years, Charlotte Tilbury Beauty has experienced exceptional growth and is one of the most talked about brands in the beauty industry and beyond. It has become a global sensation across 50 markets (and growing), with over 2,300 employees globally who are part of the Dream Team making the magic happen.

Today, Charlotte Tilbury Beauty is a truly global business, delivering market-leading growth, innovative retail and product launches fuelled by industry-leading tech — all with an internal culture of embracing challenges, disruptive thinking, winning together, and sharing the magic. The energy behind the bran­d is infectious, and as we grow, we are always looking for extraordinary talent who want to be part of this our success and help drive our limitless ambitions.

About the role

We are looking for an ambitious Accounts Payable Coordinator to join our global finance team. This is an exciting opportunity to manage key relationships with important internal and external stakeholders. The ideal candidate is a motivated, self-starter looking to build your finance career within an international accounts payable team. We offer great training and study support to shape your continuous learning and development, based in our new and freshly renovated head office within central London.

***Please note this is a 9 month FTC***

As AP Coordinator you will

Controlling Accounts Payable for Stock

• Controlling the stock Accounts Payable process from beginning to end, set up of new suppliers, processing invoices, processing bi-weekly payment runs to suppliers globally;
• Build and develop relationships with internal and external stakeholders, including suppliers and our Supply Chain Team;
• Review of creditor ageing reports and ensure timely payment to suppliers;
• Reconciliation of supplier statements to ensure supplier payments are kept up to date and
• Maintaining trade finance schedules and assisting with forecasting of supplier payments.

Manage the Concur system – including travel, expenses and credit cards

• Payment of expenses made Bi-Weekly
• Perform internal checks to ensure submitted expenses and credit cards are all compliant with the company expense policy;
• Manage expectations of internal stakeholders and answer queries from the business;
• Perform Concur training for new starters and organise and attend adhoc sessions as required;
• Create new users and maintain traveller profiles within travel management system;
• Arrange the set-up and cancellation of credit cards;
• Assist with traveller queries;
• Monthly upload of travel bookings to NetSuite; and
• Prepare and process accruals for credit cards and travel bookings.

About you

• Accounts payable experience within retail or FMCG organisation
• Experience with Concur or other expense system
• Good understanding and experience of cash flow
• Good Excel skills including Vlookups, Pivot tables, Sum If
• Flexible & proactive, with an eagerness to learn
• NetSuite experience desirable.

Charlotte Tilbury is a fast-paced and dynamic environment where nimble mindsets, striving to deliver the best and wanting to be part of a global #dreaamteam are key. Even though we have requirements, our experience and background are just a guide, we still love to welcome applicants with more or less experience stated, provided necessary skills can be demonstrated.

Why join us?

• Be a part of this values driven, high growth, magical journey with an ultimate vision to empower everyone, everywhere to be the best version of themselves
• We’re a hybrid model with flexibility, allowing you to work how best suits you
• 25 days holiday (plus bank holidays) with an additional day to celebrate your birthday
• Inclusive parental leave policy that supports all parents and carers throughout their parenting and caring journey
• Financial security and planning with our pension and life assurance for all
• Wellness and social benefits including Medicash, Employee Assist Programs and regular social connects with colleagues
• Bring your fury friend to work with you on our allocated dog friendly days and spaces
• And not to forget our generous product discount and gifting!

At Charlotte Tilbury Beauty, our mission is to empower everybody in the world to be the most beautiful version of themselves. We celebrate and support this by encouraging and hiring people with diverse backgrounds, cultures, voices, beliefs, and perspectives into our growing global workforce. By doing so, we better serve our communities, customers, employees - and the candidates that take part in our recruitment process.

If you want to learn more about life at Charlotte Tilbury Beauty please follow our LinkedIn page!