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Civic Recruitment Limited
Executive AssistantCivic Recruitment Limited • Wood Green, LND, gb
Executive Assistant

Executive Assistant

Civic Recruitment Limited • Wood Green, LND, gb
29 days ago
Salary
£29.75 hourly
Job type
  • Temporary
Job description
Job Description
Executive Assistant (Repairs & Compliance) – 3 Month Contract

Location: Wood Green
Rate: £29.75 per hour (Umbrella)
Working Pattern: Hybrid – Minimum 3 days office-based, up to 2 days working from home
Hours: Monday to Friday, 9:00am – 5:00pm
Contract: Temporary (3 Months)
Pay: Bi-weekly

Summary


This temporary 3-month contract role involves providing high-level executive support to the Assistant Director of Repairs & Compliance and the Director of Housing. The Executive Assistant will play a crucial role in managing the Directors' schedules, meetings, and correspondence, ensuring they can focus on strategic priorities. The ideal candidate will be highly organized, capable of handling multiple priorities, and adept at maintaining strong stakeholder relationships.

Responsibilities


  • Executive & Diary Management:
    • Manage complex diaries for senior directors.
    • Schedule and coordinate meetings, appointments, and events.
    • Resolve scheduling conflicts and prioritize attendance.

  • Meeting Coordination & Governance:
    • Organize and support meetings, prepare agendas, and circulate documentation.
    • Attend meetings, take accurate minutes, and track action items.

  • Email & Correspondence Management:
    • Monitor and prioritize Directors' inboxes.
    • Draft and manage correspondence on behalf of Directors.

  • Administrative & Operational Support:
    • Provide administrative support to the Housing Directorate.
    • Assist with document preparation and reporting.

  • HR & Workforce Administration:
    • Support employee administration processes, including leave management and recruitment.

  • Financial & Procurement Support:
    • Assist with procurement processes and invoice management.

  • Stakeholder Management:
    • Build relationships with senior managers, elected members, and external partners.

  • Performance & Service Support:
    • Support service improvement initiatives and ensure efficient service delivery.

Requirements

Requirements:

Essential


  • Extensive experience in executive or senior-level administrative support.
  • Proficiency in managing complex diaries and meeting schedules.
  • Strong minute-taking and action-tracking skills.
  • Ability to handle confidential and sensitive information.
  • Excellent organizational and stakeholder management skills.

Desirable


  • Previous experience in local authority or council settings.
  • Experience supporting Directors or Senior Leadership Teams.
  • Background in Housing, Repairs, Property Maintenance, or Compliance Services.
  • Familiarity with finance, procurement, recruitment, and HR administration processes.

Person Specification


Qualifications


  • Essential: Good standard of education, including English and Mathematics.
  • Desirable: Qualification in Business Administration or related field.

Knowledge


  • Essential: Understanding of executive support functions and office administration.
  • Desirable: Knowledge of Local Government structures and Housing services.

Experience


  • Essential: Experience supporting senior managers and managing complex schedules.
  • Desirable: Experience in local authority settings and supporting senior leadership teams.

Skills & Competencies


  • Excellent organizational and time-management skills.
  • Strong communication and interpersonal abilities.
  • Proficiency in Microsoft Office applications.
  • Ability to manage confidential information with discretion.

Additional Information


  • This is a temporary 3-month contract.
  • Hybrid working arrangement with a minimum of 3 office days per week.
  • Previous local authority experience is highly desirable.
  • Opportunity to support senior leadership within a dynamic Repairs & Compliance service.


Requirements
Experience Essential Experience supporting senior managers, directors, or executives. Experience managing complex diaries and schedules. Experience organising meetings and producing accurate minutes. Experience monitoring actions and coordinating follow-up activities. Experience handling confidential information. Experience dealing with multiple stakeholders and competing priorities. Desirable Previous local authority/council experience. Experience within Housing, Repairs, Property Maintenance, Asset Management, or Compliance services. Experience supporting senior leadership teams. Experience with recruitment, HR administration, procurement, and invoice processing. Skills & Competencies Essential Excellent organisational and time-management skills. Outstanding communication and interpersonal skills. Strong minute-taking and report-writing abilities. Ability to prioritise competing demands effectively. Excellent attention to detail. Strong problem-solving skills. Ability to work independently and use initiative. Professional and diplomatic approach. Strong IT and administrative skills. Ability to manage confidential and sensitive information.
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Executive Assistant • Wood Green, LND, gb

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