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Grafton Recruitment
Office ManagerGrafton Recruitment • City of London, London, United Kingdom
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Office Manager

Office Manager

Grafton Recruitment • City of London, London, United Kingdom
15 days ago
Job type
  • Temporary
Job description

Office Manager (Fixed-Term Contract – 5.5 Months)

Central London

£50-58,000 Pro Rata

Immediate Start


A fantastic opportunity has arisen for an experienced Office Manager to join a successful and growing organisation on a fixed-term basis, leading a major office relocation and workplace transition project.

This is a varied, hands-on role that combines office management, executive support, facilities management, employee experience, travel coordination, and project management.

You will play a pivotal role in ensuring a seamless move from two London offices into one larger, modern workspace while maintaining business continuity throughout.


Key Responsibilities

Office Relocation Project

  • Lead and coordinate a significant office move and workplace consolidation project.
  • Manage timelines, vendors, stakeholders, logistics, and workplace requirements.
  • Ensure a smooth transition with minimal disruption to day-to-day operations.

Executive Support

  • Provide dedicated Executive Assistant support to three Senior Leadership Team members.
  • Manage complex diaries, meetings, travel arrangements, and itineraries.
  • Coordinate expenses and provide administrative support as required.

Board & Leadership Meetings

  • Organise Board meetings and leadership events throughout the year.
  • Coordinate venues, travel, accommodation, meeting materials, and logistics.
  • Ensure events are delivered professionally and run seamlessly.

Facilities & Office Management

  • Act as the primary contact for facilities providers and workplace-related matters.
  • Oversee office supplies, maintenance, workplace resources, and operational issues.
  • Support a positive and productive office environment.

Health & Safety

  • Own Health & Safety processes and compliance within the office.
  • Maintain policies, documentation, and workplace safety procedures.
  • Coordinate emergency planning and workplace security initiatives.

Travel & Expense Management

  • Support employees with travel bookings and related queries.
  • Manage expense processes and provide guidance on travel and expense systems.
  • Assist with corporate card administration.

Events & Employee Experience

  • Organise company events, social activities, team celebrations, and networking events.
  • Coordinate offsites, workshops, away days, and departmental meetings.

About You

  • Proven experience in Office Management, Workplace Management, or Operations.
  • Previous experience managing office relocations, workplace projects, or large-scale office moves.
  • Strong Executive Assistant experience supporting senior stakeholders.
  • Excellent organisational and project management skills.
  • Confident managing multiple priorities in a fast-paced environment.
  • Experience with travel and expense platforms such as Concur would be advantageous.
  • Proactive, solutions-focused, and highly professional.


If you're an experienced Office Manager who enjoys taking ownership, managing projects, and being at the heart of a business, we'd love to hear from you.

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Office Manager • City of London, London, United Kingdom

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