Fleet Administrator

JOB TITLE: Fleet Administrator (9 month fixed term contract)

LOCATION: Chesterfield, S44 5HS (Hybrid/Office Based as required)

SHIFT PATTERN: Monday to Friday 37.5hours per week

SALARY: Competitive

ROLE OVERVIEW AND PURPOSE

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ABM is one of the UK's leading facilities services providers, delivering innovative and integrated solutions across cleaning, security, technical services, energy management, front-of-house, landscaping, logistics, and specialist support services.

We are seeking an organised and proactive Fleet Administrator to join our Fleet team. Reporting to the Fleet Manager, you will play a key role in the day-to-day administration of ABM's vehicle fleet, supporting drivers, managers, suppliers, and external partners to ensure the fleet operates efficiently, compliantly, and cost-effectively.

Key Responsibilities
• Maintain accurate vehicle, driver, and allocation records across fleet management systems.
• Ensure all fleet databases, trackers, and spreadsheets are updated and accurate at all times.

• Monitor fuel card usage and fleet inbox.
• Administer driver licence checking systems and compliance requirements.
• Manage congestion charge, toll, parking, and fleet accounts.
• Process PCNs and notices of intended prosecution.
• Monitor mileage records and produce fleet reports.
• Support telematics and vehicle tracking systems.
• Arrange vehicle collections, deliveries and transfers
• Coordinate short-term hires and replacement vehicles.
• Liaise with fleet management providers and suppliers.
• Support vehicle insurance claims and accident management processes.
• Raise purchase orders and process goods receipt notes.
• Support FORS accreditation and fleet compliance activities.

Requirements

REQUIRED SKILLS AND EXPERIENCE

• Previous experience in a fleet administration role.
• Knowledge of commercial vehicles and fleet operations.
• Excellent organisational and communication skills.
• Strong attention to detail and ability to manage deadlines.
• Proficient in Microsoft Office, particularly Excel.
• Experience with fleet management systems.

Desirable
• FORS Practitioner qualification.
• Knowledge of FORS requirements.
• Experience supporting insurance claims and accident management.

Benefits

We’re proud to offer a great range of benefits including:

• 24/7 GP: Both you and your immediate family can speak to a UK-based GP from the comfort of your own home
• Mental Health support and Life Event Counseling
• Get Fit Programme
• Financial and legal support
• Cycle to work scheme
• Access Perks at Work, our innovative employee app where you can find:
• Perks: discounts, gift cards, cashback, and exclusive offers
• Life: Search for resources and tools on topics ranging from family and life to health, money and work
• Support: Online chat or telephone service for urgent support in a crisis

For more information about ABM’s benefits, visit our careers page

ABOUT US

ABM is one of the world’s largest providers of integrated facility services. A driving force for a cleaner, healthier, and more sustainable world, ABM provides essential services that improve the spaces and places that matter most. ABM offers a comprehensive array of facility services that includes cleaning, engineering, parking, electrical & lighting, energy solutions, HVAC & mechanical, security, and mission critical solutions. ABM delivers these custom facility solutions to properties across a wide range of industries – from commercial office buildings to schools, airports, hospitals, data centres, manufacturing plants and distribution centres, entertainment venues and more. In the UK we’re proud to service icon sites across the country with more than 10,000 team members. For more information, visit www.abm.co.uk.

ABM are committed to employment practices that promote diversity and inclusion in employment regardless of age, disability, gender reassignment, sex, marriage and civil partnership status, pregnancy and maternity status, race, religion or belief. We are proud members of the Armed Forces Covenant Employer Recognition Scheme.