Executive Assistant

Type: Permanent Sector: Admin & Office Support About the Role Our client are an ambitious and growing City law firm seeking an exceptional Executive Assistant to provide dedicated support to our Managing Partners. This is a varied and rewarding role that extends beyond traditional executive support, offering the opportunity to become a key part of the firm’s continued growth and success. You will play a central role in supporting the Managing Partners, enhancing operational efficiency, coordinating business activities, and contributing to client service, compliance, marketing, and business development initiatives. This position is ideal for a highly organised, proactive professional who thrives in a fast-paced environment and enjoys taking ownership of a broad and varied workload. Key Responsibilities Executive Support * Manage complex diaries, meetings, appointments, and travel arrangements. * Coordinate internal and external meetings, preparing agendas and supporting documentation. * Handle correspondence, calls, and emails with professionalism and discretion. * Prepare reports, presentations, and business documents. * Monitor deadlines and ensure follow‑up actions are completed. * Act as a trusted point of contact on behalf of the Managing Partners. Client Onboarding & Compliance * Coordinate the onboarding of new clients and support a positive client experience. * Assist with AML, KYC, and other regulatory compliance processes. * Prepare client engagement documentation and support matter opening procedures. * Liaise with clients and colleagues to gather required information. * Maintain accurate records and ensure compliance documentation remains up to date. Team Onboarding & Office Management * Coordinate onboarding activities for new employees and consultants. * Support induction planning, system access, equipment allocation, and training requirements. * Maintain personnel and onboarding records. * Assist with the smooth day‑to‑day running of the office. * Liaise with suppliers, IT providers, and other external service partners. * Support the development and improvement of office procedures and administrative systems. Operations, Marketing & Events * Support operational projects, business planning, and strategic initiatives. * Prepare management reports and business information as required. * Assist with the firm’s LinkedIn presence and broader marketing activities. * Coordinate website updates, marketing materials, and client communications. * Organise networking events, seminars, and business development initiatives. * Manage event logistics, invitations, RSVPs, and post‑event follow‑up. Finance Support * Assist with invoicing, billing, and expense administration. * Support credit control processes and financial record maintenance. * Liaise with external accountants where appropriate. * Provide general bookkeeping and finance administration support. About You The successful candidate will be an experienced Executive Assistant, Personal Assistant, or senior administrator with experience supporting senior stakeholders within a professional services environment. * Degree educated or equivalent professional experience. * Outstanding written and verbal communication skills. * Exceptional organisational skills and attention to detail. * Strong ability to prioritise and manage multiple tasks effectively. * Proactive, resourceful, and able to work independently. * Professional, discreet, and experienced in handling confidential information. * Strong Microsoft Office skills and confidence using new systems. * Experience managing business social media platforms, particularly LinkedIn. * Commercial awareness and a proactive approach to supporting business growth. * Previous experience supporting multiple senior stakeholders within a law firm or professional services environment. * Knowledge of AML, KYC, and client onboarding processes. * Experience working within a regulated environment. * Event management and business development support experience. * Familiarity with CRM, practice management, marketing, or finance systems. * Basic bookkeeping or accounts administration experience. What We Offer * Salary of £55,000 – £75,000 per annum, depending on experience. * A varied role with genuine responsibility and influence. * The opportunity to work closely with the Managing Partners of a growing City law firm. * A collaborative and supportive working environment. * Ongoing professional development and career progression opportunities. * Competitive benefits package. This is an excellent opportunity for a highly capable Executive Assistant seeking a broad and impactful role within a growing and ambitious law firm. J-18808-Ljbffr