Job DescriptionNote for Recruitment Agencies:
We prefer to hire directly and we will be in touch with our PSL Agencies if this role is eligible for release.
We do not accept speculative CVs from agencies. If speculative CVs are sent, no fee will be applicable - please direct all queries to the relevant Resourcing Partner.
Role Title: Document Controller
Business Unit: Asset Intelligence
Location: Stansted / London
Role OverviewAt GT AI, we believe everyone should have the opportunity to thrive. Joining our team opens the door to a wide range of experiences, learning opportunities and career pathways. We are committed to creating an environment where people feel supported, valued and empowered to shape their own career journey.
We invest in the development, potential and growth of our people, recognising that diverse perspectives and experiences help us achieve the best outcomes. Together, we strive to be an industry-leading business with a renewed focus on making a positive impact in everything we do.
Working in partnership with our customers, we deliver innovative physical and electronic security solutions for projects across the UK. Our specialist security teams combine technical expertise, collaboration and creativity to support a wide range of Critical National Infrastructure projects.
We are currently seeking a Document Controller to work on projects across the London area for a variety of clients.
Reporting to the Senior Document Controller, you will support the team in delivering high-quality document control and information management services across multiple projects.
What You Will Be Doing: - Support the team in monitoring the production and quality of design and project management documentation in line with Asset Intelligence processes and procedures.
- Assist with conducting quality audits and completing audit compliance documentation.
- Support Asset Intelligence colleagues in obtaining standard design information and specifications from client document portals and other relevant sources.
- Assist with the creation of promotional materials for the Asset Intelligence business, including case studies and capability statements.
- Review and audit configuration management systems (such as ProjectWise, CEMAR and Asite), providing feedback and suggestions to support continuous improvement.
- Gather information required to establish new project folders within SharePoint.
- Support the design team in preparing design briefs for external design subcontractors.
- Collect tender design inputs from clients and ensure they are stored accurately within SharePoint.
- Assist with producing documents that support the design plan, including CVs, design deliverables and related information.
- Ensure design deliverables are stored correctly within SharePoint and that the latest approved revisions are maintained.
- Maintain the Drawing & Document Register and Transmittal (DDRT), ensuring records are accurate and up to date.
- Issue documents through client document management systems (including SharePoint, Viewpoint, ProjectWise, CEMAR and Asite) and coordinate responses with the relevant project teams.
- Support the provision of technical information for HAZCONs, HAZCOMMs, HAZOPs, ALMs, FATs and SATs.
- Collate and manage the compilation of Operation & Maintenance (O&M) Manuals and Health & Safety Files throughout the lifecycle of Asset Intelligence projects.
About You: - Sound knowledge of Microsoft packages (Word, Excel, Outlook, PowerPoint, SharePoint etc.)
- Working knowledge of ISO 9001:2015 Quality Management Systems.
- Knowledge of Projectwise, CEMAR, Asite, Viewpoint for Projects, TWEXnet and any other document management packages beneficial.
- Water company experience beneficial.
- Top-class typing and report writing skills.
- Familiarity with the relevant regulations regarding document keeping and handling (GDPR).
- Able to proactively manage database changes using software management systems.
- Time-oriented approach to handling queries and tasks.
What We Can Offer in Return:With an impressive order book of over £4.1 billion we are one of the industry's leading principal contractors, affording you the opportunity to work on some of the UK's most exciting projects offering you stability as well as the chance to stretch your capabilities and realise long held career goals. You will be joining diverse teams working at a high professional level with exceptional levels of commitment. With an ambitious strategy, we're poised for further growth and success, so if you're committed, talented and enthusiastic, Galliford Try is the right place for you.
We are committed to maintaining the physical and mental wellbeing of all our people, through our 'Be Well' programme which offers discounts on certain products, advice and support for a range of issues.
We invest in high-quality training for employees of all levels, from our leadership development framework to our apprenticeship programmes. Through our Career Paths initiative, individuals receive tailored training and support to fulfil their potential.
Our industry is all about creating talented teams that excel in their areas of expertise. As an employer, we know you are most motivated to give your best when you feel valued and engaged.
Our Agile Working programme empowers you with flexibility in when, where and how you work. Where appropriate, site and office-based employees can take advantage of a wide variety of working practices, offering different amounts of structure, regularity and flexibility to suit your needs as well as those of your wider team.
Our Benefits:We put our people first and our benefits package reflects that by offering a comprehensive range of attractive options to help support your career on top of a competitive salary.
- Generous holiday entitlement, increasing with years of service, plus the opportunity to purchase further holidays
- A wide range of corporate discounts
- Cycle to Work schemes
- Comprehensive pension plan
- Regular Save as You Earn share purchase scheme
- Private medical scheme options are available for all salaried employees and our employee assistance programme also provides free 24/7 support to those who need it
- Paid for yearly membership to one recognised professional association relevant to your role
About us:Galliford Try is one of the UK's leading construction groups with a vision to continuously be a people-orientated, progressive business, driven by our values to deliver lasting change for our stakeholders and the communities we work in.
Our purpose is to improve people's lives through building the facilities and infrastructure that communities need, providing opportunities for our people to learn, grow and progress, working with our supply chain to promote the very best working practice and caring for the environment in which we work.
We do this by holding true to our values, delivering excellence for our clients and the community, being passionate about our role in providing vital services, putting integrity at the heart of our business by doing the right thing, and collaborating with our clients, supply chain and stakeholders to deliver lasting change and long-term value.
For more information on this role or to enquire about other positions available within our Specialist Services business please contact Skyemarie.bree@gallifordtry.co.uk
Additional Information:Galliford Try welcomes applications from candidates who would like to work full-time, reduced hours or flexibly and this will be discussed in more detail as part of the recruitment process.
We encourage, and would be grateful if, you could confirm any requirements we can reasonably fulfil to make this application a positive experience for you.
Don't meet every requirement of the role? Studies have shown that some people are less likely to apply for jobs unless they meet every single qualification. At Galliford Try, we are committed to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every requirement of the role, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
As a Disability Confident employer, we have committed to offer an interview to any candidate with a long-term health condition or disability that meet the essential criteria for the advertised position. Please contact the Resourcing Partner listed within the job advert if you believe this applies to you. We will also take the opportunity to discuss any adjustments required for your interview.
A full job description for this role is available upon request.
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