Business Support Administrator - Guildford & Woking

Business Support Administrator

You will join a supportive and welcoming Business Support team within our Surrey Child and Family Health Services.

You will work closely with clinical and operational colleagues, be fully trained in our systems and processes, and be supported to develop your skills and progress your career.

You will have access to:

• A starting salary from £24,853 FTE with access to our group pension
• Free tea, coffee and milk at your base location
• Membership of My Reward Hub, giving you access to discounts on everyday purchases like grocery shopping as well as cashback and voucher offers for treats for you and those special to you
• Access to your wages as you earn them to help cover life’s emergencies and avoid overdraft fees or high interest rates
• Online and face to face help with your mental and physical wellbeing, from healthy recipes and activity challenges through to post-trauma support, legal, debt and life management help, as well as career coaching and counselling
• Access to eLearning, bespoke career pathways and opportunities for continuing professional development through our ‘Outstanding’ learning and development team, The Learning Enterprise
• An open and just culture where you are encouraged to have and implement ideas which can help us deliver our purpose: changing lives through transforming health and care, backed up by at least £100,000 of ringfenced innovation funding each year

Are you an organised, people-focused administrator who enjoys being the first point of contact and making a difference every day?

Join our Surrey Child and Family Health Services as a Business Support Administrator, supporting our Developmental Paediatrics team and wider Surrey Children’s Community Services.

You will be a key part of our Single Point of Access (SPA), providing a professional and caring service to families, carers and professionals contacting us by phone, email and post.

This is a great opportunity if you thrive in a busy environment, enjoy using your initiative and want your work to directly support children, young people and their families.

Based in Guildford, you will support our Surrey-wide service as part of an experienced and friendly Business Support team. HCRG Care Group is a flexible-first employer, so while you will have an office base, there will be opportunities to work in an agile, flexible or hybrid way in line with service needs.

This role requires availability Monday to Friday, 9am-5pm.

Main Responsibilities

• As a Business Support Administrator, you will provide an excellent customer experience for everyone contacting our Single Point of Access.

• Respond to telephone calls, emails and letters from GPs, service users, carers and partner organisations, ensuring they receive a helpful, timely and professional response.

• Screen and triage referrals into the SPA, following clear protocols to ensure referrals are accurately and promptly directed to the right professionals or services.

• Manage incorrect or incomplete referrals, escalate urgent cases and keep accurate records on our clinical systems.

• Provide signposting to HCRG Care Group services and other agencies when appropriate.

• Your role will also include a range of wider administrative and organisational tasks. These will include data cleansing, booking and rescheduling appointments, issuing correspondence, maintaining and updating databases and clinic templates, handling incoming and outgoing post, ordering stock, distributing information and taking minutes at meetings.

• Support key safeguarding processes, including managing documentation for police domestic violence notifications, coordinating strategy meetings and processing child protection and MARAC correspondence.

• Work flexibly to support colleagues and help ensure service priorities are met.

The Ideal Candidate

Essential:

• Good general education to at least GCSE level or equivalent, including Maths and English

• Administrative experience in a busy, customer facing environment

• Excellent customer services skills

• Accurate and efficient keyboard skills

• High levels of computer literacy – to include a good working knowledge of Microsoft Office packages incusing Outlook, Word, Excel.

• Ability to work as part of a team

• Effective interpersonal and communication skills, both verbal and written

• Good telephone manner

• Polite and helpful customer service skills

• Ability to work with discretion, sensitivity and maintain confidentiality

• Good planning and organisational skills and ability to meet deadlines

• Ability to prioritise and manage workload in busy environment

Desirable:

• Minute taking
• Knowledge of clinical systems or databases

Other requirements: the successful applicant will need to be a car driver

For further information please contact Lisa on 07867373045

About the Company

We change lives by transforming health and care. Established in 2006, we are one of the UK's leading independent providers of community health and care services, working with health and care commissioners and communities to transform services with a focus on experience, efficiency, and improved outcomes. We deliver and transform adult and children community health services, primary care services including urgent care, sexual health, dermatology and MSK services as well as adult social care and wellbeing services. Across England, we support communities of many millions and directly help more than half a million people each year, guided by our simple values: we care, we think, we do. We're committed to equal opportunities and welcome applications from a broad, diverse range of people who want to join our team. We're a Disability Confident Committed company, so we work to provide facilities, work environment adjustments and technical solutions to be as inclusive of everyone. While it doesn't happen often, sometimes a role is very popular and we'll need to close it earlier than the date we've shown here. If you're keen to join our team, we'd love to hear from you so please apply as soon as you can. As you'd expect, safeguarding and protecting the children, young people and vulnerable adults that we work with is of the utmost importance so we have policies and procedures in place to promote safeguarding and safer working practices and everyone who joins the team is subject to a safer recruitment process, including the disclosure of criminal records and vetting checks.