Governance & Company Secretarial Analyst

About Hoxton Wealth

Hoxton Wealth is an international wealth management group serving expatriate and globally mobile clients. The group operates across seven regulated jurisdictions the UK (FCA) Australia (ASIC) Cyprus (CySEC) the DIFC (DFSA) the United States South Africa (FSCA) and Asia (Labuan FSA and the Hong Kong SFC under the Hoxton Asia banner) alongside a network of holding and operating entities. Hoxton Legal a newly authorised SRA Alternative Business Structure sits within the group and provides legal services to clients of the Hoxton Wealth network.

The group is at a point in its growth where it is bringing more structure to the way it runs its corporate and governance machinery and this is a role created to support that work.

The Role

This is a coordination and execution role at the centre of how company secretarial and governance work runs across the group. It is the practical engine of the groups company secretarial function: keeping the consolidated entity and filings picture supporting boards and committees working alongside local company secretaries and corporate service providers in each jurisdiction and helping to make sure that the right thing happens at the right time in the right place.

It is a role with genuine breadth. The successful candidate will work across all of the groups regulated and unregulated entities with exposure to group regional and entity boards and to senior leadership in Legal Compliance Finance and the regional businesses.

The level is calibrated as analyst / mid-level. The work is operational and process-driven but it sits in an environment where good judgement matters knowing when something needs to be escalated recognising when a filing or notification has wider implications and being comfortable engaging with senior people and external advisers. The role is designed to give a capable governance professional real responsibility from day one with clear scope to grow into a more senior position as the function develops.

Key Responsibilities

Entity and statutory records

• Maintain a single master register of all group entities including incorporation details registered offices officers shareholders regulator and key statutory dates.
• Keep statutory registers and constitutional documents current and accessible in a single controlled repository.
• Coordinate updates following officer or shareholder changes share transactions or other corporate events working with local company secretaries and corporate service providers.

Statutory filings and the consolidated calendar

• Build and maintain a consolidated statutory compliance calendar covering all jurisdictions in which the group operates with reminders and a clear escalation path.
• Coordinate the timely completion of annual returns confirmation statements financial statement filings beneficial ownership and controller registers and officer and shareholder change notifications across all entities.
• Work with local agents to make sure filings are made on time and to the right standard and track them through to confirmation.

Board and committee administration

• Support the administration of the group board regional boards and entity boards: meeting cycles agendas board packs minutes action logs and matters-arising tracking.
• Build and maintain a common set of templates and standards for board and committee administration across the group.
• Coordinate logistics for meetings across time zones including scheduling materials distribution and follow-up on actions.

Regulatory and corporate notifications

• Coordinate change-of-control controller and approved persons notifications across the groups regulators working closely with Compliance and Legal.
• Track ongoing regulatory governance obligations and provide a single view of where the group stands across jurisdictions.

External providers and local agents

• Be the central point of contact for the groups local company secretaries and corporate service providers in each jurisdiction.
• Monitor service delivery raise issues early and bring questions back into the group function for resolution.

Document control and group governance framework

• Maintain a single repository for constitutional documents registers minutes and resolutions with appropriate version control and access permissions.
• Support the development and upkeep of the groups company secretarial playbook delegated authorities matrix and supporting templates.

Projects and capital events

• Support corporate actions and projects including the groups current capital raise: preparing entity records board minutes and statutory registers for diligence and coordinating change-of-control work across jurisdictions.
• Support governance aspects of acquisitions restructurings and entity rationalisation.

Person Specification

We are looking for an organised careful and capable governance professional who is genuinely interested in international corporate structures and wants to grow into a senior governance role over time.

Essential

• Relevant experience three or more years in a corporate governance company secretarial paralegal or corporate services role ideally within a multinational group a financial services business or a corporate service provider with international clients.
• Multi-jurisdictional exposure demonstrable experience of statutory and governance work involving more than one jurisdiction and comfort working with local agents in territories where the candidate does not personally hold expertise.
• Organisational rigour exceptional organisational skills and attention to detail including the ability to hold and prioritise many concurrent deadlines without dropping any of them.
• Process discipline a natural tendency to build process document what is done and make work repeatable rather than personal.
• Judgement the good sense to know when something is routine and when it needs to be escalated and the confidence to flag issues early rather than at the point of crisis.
• Communication clear written and verbal communication with the credibility to engage with senior internal stakeholders board members and external advisers.
• Discretion an understanding that this role sits at the centre of confidential corporate regulatory and board matters and a track record of handling sensitive information appropriately.
• Systems literacy comfortable with entity management systems document repositories board portals and the standard productivity tools used in a modern in-house function.

Desirable

• Qualifications studying towards or holding a CGI (formerly ICSA) qualification a paralegal qualification or equivalent. The group will support relevant professional study.
• Financial services exposure familiarity with regulated financial services entities and the governance expectations of FCA ASIC CySEC DFSA FSCA Labuan FSA SFC or equivalent regulators.
• Common law and civil law jurisdictions experience that spans both.
• Languages a working second language relevant to the groups jurisdictions.

How you might describe yourself

• Calm under deadline pressure; allergic to things falling between the cracks.
• Curious about how multinational businesses actually work and interested in becoming the person who knows.
• Equally comfortable with detail and with stepping back to see the bigger picture.
• A pragmatic professional who would rather build a good process than a perfect one.
• Trusted by senior people because of how you handle small things not just big ones.

Employment Type : Full Time
Experience: years
Vacancy: 1