Early Careers Assistant

The People Team plays a key role in enabling the firm to attract, develop and retain great people, and to give them the tools and support they need to develop and fulfil both their own potential and that of the firm.

The team is welcoming and inclusive, with a strong focus on providing a high-quality, responsive service and working collaboratively. It consists of approximately 40 people across business-facing, generalist roles within People Advisory, alongside specialist teams including Talent, Reward, Engagement, EDI and Wellbeing, as well as our Academy, which includes Academy Learning and Academy Tech.

Early Careers Team

Early Careers sits across two functions within the People Team. Attraction and recruitment activity sits within the Talent Team, while the development and ongoing support of trainees and apprentices sits within the People Advisory Team.

Together, the Early Careers function manages the recruitment and ongoing support of approximately 20 apprentices, 60 graduate trainees, and regular cohorts of work experience students and interns.

An Early Careers Advisor in the Talent Team leads on attraction and recruitment, including graduates, apprentices, work experience, internships and outreach programmes. An Early Careers Advisor in the People Advisory Team leads on the development of trainees and apprentices, including their transition into the Firm on qualification.

This Assistant role will support both Advisors across the full spectrum of Early Careers activity and will report to both roles. It is an excellent opportunity for someone looking to build their experience in Early Careers and develop their career within the wider People Team.

We are looking for someone with strong organisational skills, a proactive approach and the ability to work across a varied range of tasks. The role involves building relationships with a wide range of people and supporting events so confidence in working with others and managing multiple priorities will be important. Local travel and regular working from our offices are required as part of the role.

Duties and Responsibilities

Attraction and Recruitment (Talent Team)

• Organising and participating in candidate attraction activity, including law fairs, open days, work experience, school outreach and other marketing events.
• Proactively managing the applicant tracking system across all Early Careers roles, including apprenticeships, open days, work experience events, internships and graduate roles.
• Working with EDI partner organisations such as the Sutton Trust, Rare Recruitment and similar organisations.
• Uploading job descriptions and coordinating the advertisement of roles on our careers site, LinkedIn, training provider platforms and other channels.
• Ensuring all online profiles and platforms, such as Legal Cheek, Bright Network and AllAboutLaw, are kept up to date with the most recent information.
• Reviewing graduate, internship and apprenticeship applications.
• Scheduling, coordinating and supporting in-person assessment centres and vacation schemes.
• Communicating outcomes and providing constructive feedback to candidates.
• Responding to candidate and internal queries and helping to manage the Early Careers email inbox.
• Leading on work experience activity, acting as the main point of contact for work shadowing and work experience requests, and supporting the design and delivery of in-person work experience programmes, including application and skills workshops.

Development (People Advisory Team)

• Acting as a trusted first point of contact for Early Careers cohort queries, triaging and escalating to the Early Careers Development Advisor where appropriate.
• Developing and maintaining a detailed understanding of the Early Careers population, programmes, stakeholders and processes in order to provide proactive support and a high-quality stakeholder experience.
• Managing onboarding communications for future trainees and apprentice joiners, acting as a key point of contact and helping to ensure a positive and professional experience from offer stage through to day-one in the business.
• Assisting with onboarding for Early Careers candidates, including creating contract and offer letter templates, carrying out in-person right to work checks, and liaising with Mishcon's Global Capability Centre to ensure the necessary documents are compiled and recorded correctly.
• Coordinating relationships with the apprenticeship training provider and supporting its administrative processes and requirements.
• Working with the Academy team and the Early Careers Advisor to organise induction programmes for trainees and apprentices, including taking responsibility for buddy and partner mentor allocations.
• Maintaining and updating Early Careers trackers, including future joiner records, development trackers and seat move spreadsheets, ensuring accuracy and timely updates in line with programme milestones.
• Maintaining and developing Early Careers communications, resources and intranet content, ensuring information is accurate, current and accessible.
• Planning, organising and delivering seat information fairs, including logistics, communications and on-the-day coordination.
• Supporting the Development Advisor with the coordination of the seat move process, including liaising with Supervisors, Trainees and Apprentices, managing system updates and ensuring key stakeholders are informed within the required timeframes.
• Drafting and distributing seat review reminders and other programme communications to Trainees, Apprentices and Supervisors.
• Supporting the qualification process by maintaining relevant trackers and assisting with logistics relating to newly qualified timelines and communications, as well as assisting with Qualifying Work Experience (QWE) for internal paralegals looking to qualify.
• Taking notes and contributing at internal feedback meetings.

General Support

• Providing general support to the Early Careers function, including diary management, meeting coordination and the preparation of materials for programme events.
• Supporting the wider Talent Acquisition and People Team with projects and tasks.
• Assisting with data collation, analysis and reporting.
• Identifying opportunities to improve processes and ways of working, including through the appropriate use of AI tools.

Skills/Experience

• At least one year of recruitment or HR related experience ideally gained within a fast-paced professional services environment.
• Degree-level education, an HR apprenticeship, or equivalent relevant experience.
• Working knowledge of an applicant tracking system would be beneficial.
• Strong organisational skills and attention to detail.
• Strong written communication skills and the ability to communicate clearly and professionally by phone and email.
• Comfortable engaging with stakeholders at all levels of the organisation.
• Able to support presentations and speak to candidates at in-person events.
• A proactive and positive approach to work.
• Able to work effectively both independently and as part of a team.
• Able to manage multiple projects and priorities at the same time, often working at pace, and adapt quickly to changing needs.
• Experience identifying and/or implementing process improvements to support efficient ways of working.
• Experience using AI or CoPilot for process improvement would be preferable but is not essential.

Please note that this job profile is not an exhaustive list of duties but merely an outline of the key components of the role. You may be required by your line manager to take on additional responsibilities when requested.

About Mishcon de Reya Group

The Group is an independent, international professional services business with law at its heart, employing over 1400 people with over 650 lawyers. It includes the law firm Mishcon de Reya LLP and a collection of leading consultancy businesses that complement the firm's legal services.

Mishcon de Reya LLP is based in London, Oxford, Cambridge, Singapore, Hong Kong and UAE. The firm services an international community of clients and provides advice in situations where the constraints of geography often do not apply.The work the firm undertakes is cross-border, multi-jurisdictional and complex, centred around three increasingly entwined and connected sectors: the Innovation Economy, Private Wealth and Capital, and Real Estate. The firm is known as a disputes powerhouse with a formidable capacity firmwide for dispute resolution.

The includes consultancy businesses ,(in London, Singapore and Dubai), , and (in Hong Kong). The Group also includes, which invests in the most promising early stage legaltech companies as well as the Mishcon Academy, its in-house place of learning and platform for thought leadership.

In 2024, the Group announced its first strategic acquisition in the alternative legal services market, flexible legal resourcing business Flex Legal. It also acquired a majority stake in Somos, a global group actions management business.

We strive to create a fully diverse and inclusive workplace where all our people are empowered to fulfil their potential. We are proud of our agile working culture and are always happy to talk flexible working.

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