Technical Production Assistant (Maternity Cover FTC)

ABOUT US: With a mission to enrich the cultural life of our region, Birmingham Hippodrome is one of the most popular theatre complexes in the UK. Varied productions in our 1,850-seat auditorium (dating from 1899), and in our 200-seat Patrick Studio ensure we play a key role in the region’s world-class cultural scene. With c.400 live performances annually in our main house, we present nothing but the best in touring musical theatre, ballet, dance, opera, pantomime, drama, and comedy. Our Patrick Studio welcomes a range of smaller-scale productions and is an important base for dance and for the development of new artistic work. 🎭Fun fact: Our stage is one of the largest in the UK, outside London. During a major redevelopment in the early 1980s, the stage was significantly extended so it could accommodate huge touring productions like Les Misérables and The Phantom of the Opera. ✨Our Technical team welcome a huge variety of touring shows, working closely with touring companies on a fantastic variety of live productions. ABOUT THE ROLE: ➡️ Fixed-term maternity cover contract: Mid-August 2026 - 10 September 2027. 🕒 Full-time, 40 hours per week across 5 days. Under the direction of the Technical Manager (Patrick Studio & Events), the Technical Production Assistant will provide administrative support to the Technical Management Team, ensuring technical and production requirements are delivered efficiently, on budget and to high standards. The role will involve liaising with other internal departments, external partners, stakeholders, show producers, contractors, and artists to ascertain production requirements and ensure projects are resourced appropriately, including the rostering of technical staff. The main duties include: Provide technical administrative support for the Management Team. Work with the Technical Management team to help roster full and part time technical staff, ensuring crew calls are fulfilled efficiently, to budget, and compliant with the staff agreement and working time regulations. Complete submitted Weekly/Daily flexible and full-time technician timesheets. Administer the department’s staffing system and dedicated email accounts, acting as the main point of contact for flexible technical staff. Use our financial systems and procedures to raise and receive purchase orders and invoices. Help to maintain accurate financial records for departmental income and expenditure. Liaise with suppliers to produce quotations for events and productions. Liaise with visiting companies to ensure timely receipt of production-related documentation (risk assessments, Health & Safety, environmental documents, licences, tour riders, running times etc). Assist the Technical Management team with the creation, review and updating of departmental policies, procedures, and RAMS. Accurately track departmental training records and book training when needed. Ensure clear and concise communication within and between all departments. Updating reports and trackers as required. Use Artifax software to add and update space bookings, and create tech and event briefs. Attend meetings and co-ordinate and minute technical meetings as required. Ensure that the theatre’s diary system and files are kept up to date with accurate technical information. Assist the Technical Production Manager with uniform stock and orders. ABOUT YOU: We're looking for someone with strong literacy and numeracy skills and excellent attention to detail, including when working at pace and with conflicting demands. You will need to be highly organised, flexible, adept at managing your time in a deadline-driven environment, and have a strong understanding of the performing arts and/or creative industries. You will also need experience in rostering/scheduling staff, and an interest in Health & Safety. Ideally, you'll also have used Artifax and PARiM before, and have experience with touring theatre, corporate events, and risk assessments. Recognising under-representation in our workforce of the global majority, and people with disabilities, we particularly welcome applicants from those backgrounds.