Team Assistant Amplify U, Trainee

Music is Universal

Its the passionate and dedicated team at Universal Music who help make us the worlds leading music company. From A&R to finance legal to digital sales to marketing Universal Music is the place to grow and develop your career within a truly commercial and innovative business that leads in everything it does.

Everyone is welcome to apply for our roles and we are determined to ensure that no applicant or employee receives less favourable treatment because of gender race disability sexual orientation religion belief age marital status background pregnancy or caring responsibilities. We also recognise the importance of diversity of thought within our teams and are fully committed to embracing the talents of people with autism dyslexia ADHD and other forms of neurocognitive variation.

We will always seek to make appropriate adjustments to recruitment workplaces and work processes to be fully inclusive to people with different needs and working styles. If you need us to make any reasonable adjustments for you from application onwards including alternatives to the online form or to disclose a neurocognitive condition please email

We are looking for a highly organised proactive and enthusiastic Team Assistant to support theUMG Leadershipteam. This is a junior role working closelywith the EA to provide day-to-day administrative coordination and team support across the function.

The successful candidate will gain broad exposure across a global creative business supporting senior leaders and the wider team with diary coordination travel events presentations and general team administration.

This role is ideal for someone looking to build a career within the music industry in a fast-paced collaborative environment.

Key Responsibilities

Team & Diary Support

• Provide diary and scheduling support to senior leaders and team members working closely with the team PAand EA

• Assistwith coordinating meetings across multiple time zones

• Arrange meeting rooms virtual links and hospitality where

• Support preparation of agendas and circulate meeting notes and actions

• Act as a friendly and professional first point of contact for internal and external stakeholders

Travel & Logistics

• Assistwith booking domestic and international travel (flights accommodation transport)

• Help prepare travel itineraries and supporting documents

• Assistvisiting colleagues and international guests withlogistics

• Meetings Communication & Coordination

• Take clear notes in meetings whenand circulate follow-ups

• Support preparation of briefing documents and presentation materials

• Assistwith weekly team updates and internal communications

• Coordinate information flow between Globe International Marketing UK labels and international territories

Presentation & Creative Support

• Creation and formatting of PowerPoint decks for internal and external use

• Assistwith updating creative and market presentation materials

• Maintain shared folders and ensure documents are current and accessible

Events & Team Engagement

• Support planning and delivery of team events market presentations and internal celebrations

• Assistwith guest list management and eventlogistics

• Provide on-site support at Abbey Road Studios or other locations when

• Help coordinate team away days seasonal events and team engagement initiatives

Administration & Systems

• Provide general administrative support acrossthe full team

• Assistwith raising POs processing invoices and tracking basic finance administration

• Support onboarding of new starters (access systems inductions)

• Maintain team documents contact lists and internal trackers

• Assistwith office coordination tasks and liaise with property services where needed

• Production Support

• Provide ad hoc production assistant support on Globe Originals projects when

Skills & Experience

Essential

• Strong organisational skills and attention to detail

• Confident using Microsoft Outlook PowerPoint Teams and Zoom

• Clear written and verbal communication skills

• Ability to manage multiple tasks and prioritise effectively

• Professional approachable and collaborative manner

Desirable

• Interest in music media or the creative industries

• Experience working in a fast-paced team environment

• Experience supporting events or presentations

• Personal Attributes

• Proactive and eager to learn

• Positive solutions-focused attitude

• Calm and adaptable under pressure

• Strong teamplayer with a collaborative approach

• High levelof reliability and accountability

Just So You Know

The company presents this job description as a guide to the major areas and duties for which the jobholder is accountable. However the business operates in an environment that demands change and the jobholders specific responsibilities and activities will vary and develop. Therefore the job description should be seen as indicative and not as a permanent definitive and exhaustive statement.

Job Category:

Amplify U - Work Experience

Required Experience:

Intern

Employment Type : Trainee
Experience: years
Vacancy: 1