Academic Cordinator

Job Title: Academic Coordinator

Department: Academic

Reports to: Programme Lead

Location: London Academy for Applied Technology Aldgate

Contract Type: Full-Time/Permanent

The London Academy for Applied Technology (LAAT) is a dynamic and rapidly growing higher education institution delivering undergraduate programmes in Business in partnership with Plymouth Marjon University. LAAT is committed to widening participation and delivering an outstanding student experience underpinned by high-quality teaching and robust governance.

Job Purpose

As LAAT progresses we are seeking a dedicated and detail-oriented Academic Coordinator to join our growing team. This pivotal role bridges strategic academic planning and on-the-ground delivery ensuring that our programmes are run smoothly resources are well-managed and both staff and students receive excellent support. Reporting directly to the Programme Lead/Assistant Program Leads youll work closely with module leads level leads cohort leads and faculty to coordinate a range of academic operations across our vibrant portfolio.

Key Responsibilities

Academic Operations Management: Oversee the day-to-day administration of programmes coordinate class schedules support academic planning activities organise student and staff induction programmes and ensure all teaching resources (lecture rooms software library lists) are in place before the start of each term.

Resource Allocation & Materials: Manage the setup and distribution of teaching and assessment materials maintaining up-to-date content on the Learning Management System (LMS) and shared drives.

Monitoring Teaching & Assessment: Track teaching progress and assignment schedules producing reports that flag any issues (like grading delays or class cancellations) and recommend solutions.

Faculty Coordination & Support: Help onboard new lecturers maintain schedules and contact lists facilitate regular faculty meetings and support professional development initiatives for staff.

Data Management & Reporting: Maintain accurate academic records attendance data progression records and programme documentation. Produce regular reports and dashboards to support academic monitoring planning and decision-making.

Student Support & Engagement: Act as a point of contact for student academic enquiries monitor engagement metrics such as attendance and LMS activity and coordinate follow-up interventions to support success and retention.

Quality Assurance & Compliance: Support the implementation of academic policies relating to assessment feedback academic integrity and programme delivery. Maintain programme records and prepare documentation for audits quality reviews academic boards and partnership requirements.

Partnership Administration: Maintain precise academic records from enrolments and progress data to monthly dashboard reports that inform leadership decisions. Assist in ensuring compliance with academic regulations and reporting requirements associated with LAATs partnership with Plymouth Marjon University.

Administrative Records: Maintain accurate records relating to enrolments assessments progression attendance and academic activities in accordance with institutional policies and GDPR requirements.

LMS Management: Oversee the configuration and upkeep of the LMS enrol users

upload content run audits and provide guidance to staff and students to ensure

seamless digital learning.

Financial & Administrative Support: Process academic-related invoices purchase requests and expenditure records. Liaise with internal departments and external suppliers to support the procurement of academic resources and services.

Required Skills & Experience

Proven experience in academic administration or coordination ideally within a UK higher education context.

Strong working knowledge of learning management systems (e.g. Moodle) and student information systems.

Excellent organisational and multitasking abilities; able to keep complex processes running smoothly across multiple programmes.

Clear confident communicator who can liaise effectively with faculty students and external partners.

A proactive problem-solver with a collaborative can-do attitude.

Strong attention to detail and commitment to accuracy.

Professional Development & Growth

Ongoing opportunities for CPD including workshops on academic coordination compliance LMS tools and student data management.

Encouragement to pursue relevant higher qualifications (e.g. MA in Education certificates in quality assurance or academic management).

Participation in sector networks (such as the AUA) and conferences to bring best practices back to LAAT.

Benefits

Work-Life Balance
Nest pension Scheme
CPD Trainings

Required Skills:

Desirable Previous experience in a student-facing or administrative role. Experience working in a higher education or regulated environment.

Required Education:

Person Specification Essential Strong communication and interpersonal skills. Ability to coordinate with students teachers and administrative staff effectively. Basic IT skills including familiarity with Microsoft Teams and account setup. Organisational skills for maintaining attendance and records. Proactive and flexible attitude towards work and schedule adjustments.

Employment Type : Full Time
Experience: years
Vacancy: 1