Medical SecretaryAnaesthetics Coordinator

Our vision is to be the best place for healthcare anywhere and the best place to work in healthcare.

We believe that every life deserves world class healthcare.

Job Summary

Salary: 32000 - 34000

Hours: 37.5 hours per week (Hybrid Model)

Location: 40 Grosvenor Place London SW1X 7AW

Contract: Full-Time & Permanent

What are we looking for

Cleveland Clinic London are looking to recruit a Medical Secretary. Cleveland Clinic is a consultant-led global healthcare organisation that attracts the best clinicians in their respective fields. Everything we do is supported with research medical education technology and leadership at all levels. Cleveland Clinic London will provide comprehensive medical and surgical services with a special focus on Heart Vascular & Thoracic Digestive Disease Neurosciences and Orthopaedics as well as other clinical areas.

The Medical Secretary will provide secretarial and administrative support of the highest quality to consultants performing a variety of duties to support assigned consultants such as handling telephone calls liaising with patients scheduling and dealing with all related correspondence. he role will also require effective and sensitive communication with patients to provide a world class service and patient experience.

What makes us different

Cleveland Clinic London offers a brand-new high-acuity environment with the very latest equipment where caregivers are encouraged to grow their expertise across multiple specialties and in collaboration with expert clinicians. Our Mission Caring for life researching for health and educating those who serve assures our unwavering commitment to professional development.

What will your duties include

• Serve as an administrative point of contact and act as a liaison between the patient and consultant. Supports the consultant and patient with queries relating to the patient treatment pathway. Work collaboratively with the patient access and business office teams and provide guidance to the patient as appropriate to facilitate a seamless patient journey.
• Manage and prioritise multiple assignments simultaneously and effectively under the direction of the Medical Secretary Manager and Clinical Institute Leadership; manages and edits consultant schedules consultant diaries coordinating patient appointments and responding to queries from patients staff and others
• Correspond with patients via telephone e-mail and letter
• Compose and prepare a variety of correspondence (e.g. medical reports forms presentation materials messages etc.)
• Communicate effectively with other relevant hospital departments professionals etc to facilitate the patient journey
• Arrange and schedule meetings as required

• Coordinate with theatre and endoscopy teams to plan case lists ensuring appropriate anaesthetic cover is in place to support safe and efficient service delivery

• Oversee the management of annual leave for anaesthesia staff arranging suitable cover and accurately recording additional sessions for payroll processing

• Maintain effective and professional communication with anaesthetists consultants and relevant departments to facilitate the smooth running of daily operating lists

• Manage and respond to queries from medical secretary and anaesthesia inboxes promptly ensuring issues are resolved and escalated appropriately where required

• Other duties assigned.

What we need from you

• Medical secretary experience working in a private healthcare setting (essential)

• Experience of using Electronic Medical Records systems (desirable)

• Proficiency using Microsoft Office (essential)

• Effective and sensitive communication with patients (essential)

• Exceptional prioritization and organization skills (essential)

What we can offer you

As a private hospital with no shareholders we reinvest all profits back into our organisation. This allows us to provide meaningful tailored support and development opportunities for our caregivers - alongside a range of benefits including:

• 25 days annual leave plus Bank Holidays

• Double-matched salary exchange pension contribute 5% and well contribute 10%

• Private Medical & Dental Insurance

• Life Assurance

• Season Ticket Loan & Cycle to Work schemes

• Workplace Nursery Scheme

• Wellbeing Hub with mental health coaching and EAP support

• Earned Wage Access - get early access to part of your pay when needed

• Access to discounts on food retail and more

Who we are

Cleveland Clinic is one of the leading providers of specialised medical care in the world providing clinical excellence and superior patient outcomes for almost 6 million patient visits per year across more than 200 locations. We employ over 80000 caregivers worldwide and continue to drive innovation in healthcare.

With over 100 years of history our Patients First philosophy is at the heart of everything that we do.

If you would like to know more please email

Applicant shortlisting and interviews may take place whilst the advert is live so it may close sooner than expected - please submit your application as soon as possible. Due to the volume of applications we are not always able to provide individual feedback.

Disclosure and Barring Service (DBS) Check

This role may be subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order (as amended) and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (DBS) to check for any previous criminal convictions.

Lets deliver World Class care together!

As an equal opportunities employer we aspire to work together to promote a more inclusive work environment which represents our commitment to celebrate diversity.

CCL is committed to applying its Equal Employment Opportunity/Workforce Diversity and Inclusion Policy at all stages of recruitment and privileging. Shortlisting interviewing and selection will always be carried out without regard to any Protected Characteristics. When aware of the need to do so and when required CCL will make reasonable adjustments to its arrangements for interviews and to conditions of employment/engagement for disabled applicants to ensure so far as practicable that they do not place such applicants at a substantial disadvantage in comparison to non-disabled applicants.

Required Experience:

IC

Employment Type : Full-Time
Experience: years
Vacancy: 1
Hourly Salary Salary: 32000 - 34000