Contract & Finance Administrator
Location: RAF Feltwell with some limited travel across USAF sites in the UK
Business: ESS - Defence, Marine & Aviation
About the RoleWe are seeking a financially focussed and detail-driven Contract Administrator to support our United States Air Force (USAF) portfolio of soft FM services across 12 sites in the UK. This is a high-impact role at the centre of commercial performance, responsible for strengthening financial control, improving cash flow, and ensuring compliance across a complex, multi-contract environment.
Why This Role MattersOur USAF contracts are complex and highly regulated, with multiple task orders, over 200 contract line items, and strict compliance requirements. This role is critical to reducing financial leakage, improving working capital, and strengthening compliance.
Key ResponsibilitiesRevenue & Commercial ControlManage and track all task orders and funding positions
Own end-to-end invoicing process (WAWF)
Reduce invoice rejections through proactive engagement
Monitor payment status and drive debt recovery
Track funding updates via PIEE and SAM
Cost Management & EfficiencyMonitor ordering to drive compliance and cost reduction
Control uniform and consumable spend
Analyse labour data to identify inefficiencies
Maintain system accuracy and reporting integrity
Compliance & Risk ManagementMaintain oversight of PWS/QASP requirements
Manage asset registers and fleet administration
Oversee PAT testing and compliance documentation
Support audits and reporting requirements
About YouStrong financial or commercial administration background
Excellent attention to detail and analytical skills
Strong Excel and data handling capability
Ability to manage multiple priorities
Desirable ExperienceDefence, FM or contract environments
Systems such as WAWF, SAP or similar
Understanding of compliance frameworks
What We OfferA high-visibility role with genuine commercial impact, career progression opportunities, and exposure to international defence contracts.
Contract & Finance Administrator - Raf Feltwell • King's Lynn, Norfolk, United Kingdom
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