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Property Operations ManagerReed • Glasgow, Lanarkshire, GB_SCT
Property Operations Manager

Property Operations Manager

Reed • Glasgow, Lanarkshire, GB_SCT
6 days ago
Job type
  • Full-time
  • Permanent
Job description

Property Operations Manager

  • Location: Glasgow, Hybrid/Remote
  • Salary: £32,000–£38,000 DOE
  • Job Type: Full-time, Permanent

We are seeking an experienced, highly organised, and proactive Property Operations Manager to support the management of a residential property portfolio of over 130 properties, including HMOs. This is a pivotal role within our organisation, ideal for a self-starter who thrives in managing both day-to-day operations and strategic compliance initiatives.

Day-to-day of the role:

  • Serve as the primary point of contact for tenants and contractors, managing and coordinating maintenance requests from initial report through to completion.
  • Handle tenant communications, resolve routine issues efficiently, and coordinate property inspections, move-ins, and move-outs.
  • Maintain accurate property records and documentation, identify operational issues, and implement practical solutions.
  • Proactively improve systems, processes, and efficiency across the business.

Compliance Management:

  • Track and manage all statutory compliance requirements including Gas Safety Certificates, EICRs, and more.
  • Maintain a compliance calendar, ensure all certificates and documentation are up-to-date and accurately stored.
  • Anticipate compliance deadlines and proactively manage requirements to prevent issues.

Tenancy Administration, Deposits & Inventories:

  • Oversee tenancy administration from move-in through to move-out, including managing tenancy deposit registrations and associated administration.
  • Coordinate inventories, check-ins, and check-outs, and manage deposit returns and negotiations.

Financial Administration & Bookkeeping Support:

  • Process and organise supplier invoices and receipts, maintain accurate financial records, and assist with rent monitoring and arrears reporting.
  • Input transactions into accounting software like Xero and reconcile supplier statements.

Digital Records & Administration:

  • Convert paper-based records into organised digital files, create and maintain a structured electronic filing system.
  • Improve administrative processes through digital systems and automation.

Required Skills & Qualifications:

  • Proven experience in property management, lettings administration, or similar roles.
  • Strong organisational, administrative, and communication skills.
  • Ability to work independently, prioritise effectively, and manage multiple deadlines.
  • Proficient in Microsoft Office and familiar with property management software.
  • Desirable: Experience with Xero or similar accounting software, HMO property experience, and knowledge of Scottish residential tenancy legislation.

Benefits:

  • Competitive salary based on experience.
  • Opportunity to manage a substantial property portfolio.
  • Role critical to the growth and success of the business.
  • Autonomy in role with room to implement new processes and strategies.

Please submit your CV to us by clicking 'Apply Now'.

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Property Operations Manager • Glasgow, Lanarkshire, GB_SCT

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