Customs Operations Coordinator

This role focuses on delivering robust customs compliance reconciliation and reporting through data analysis audit review and oversight of warehousing and ETSF requirements. It also drives operational performance supports key customers and contributes to transition and continuous improvement activities.

Core responsibilities:

• Generating and analysing data and collaborating with the Customs managers and the supervisors ahead of customer business reviews
• Assist in retention calls and complete customer reviews with your regular customers to document in the CRM.
• Responsibility for key brokerage only customers which do not sit in the account management program
• Supporting our Customs Compliance function by reviewing audit results for designated customers and driving CAPA and continuous improvement activity
• Delivering specific reporting and document retention requirements for key customers
• Supporting weekly reconciliation and exception reporting for our Customs Warehousing customers
• Providing compliance and reconciliation support should we proceed with operating a customs warehouse in Bedford
• Driving our key operational metrics (timely keying UCE) and supporting customer performance
• Overseeing ETSF compliance
• Overseeing departure status for export entries from the UK
• Contributing to transition & implementation activities for new business or new opportunities for existing business.
• Assist the manager and supervisor in timely responding to requests for information and with competitive market pricing matching the scope of service required by the customer.
• Working with supervisors to ensure all customers standard operating procedures are monitored and regularly updated where needed.
• Be continuously open and positive to implementing new system changes and enhancements within the customs team.

Expeditors Key Performance Expectations

• Exceptional Customer Service: Exceeds customer expectations by anticipating understanding and meeting needs. Is proactive and when issues arise is timely and resolute in solving problems including escalating to management when necessary. Builds rapport and exhibits empathy during interactions and consistently strives to improve customer satisfaction with customers. (This skill expectation applies both externally (customers service providers) and internally (other Expeditors offices/employees).
• Reliability: Consistently meets deadlines. Is punctual and can be relied on for planning purposes. Is organized manages own time effectively and can prioritize.
• Collaboration: Displays a willingness to accomplish not only his/her own job responsibilities without the need for constant prodding but is willing without request to aid and assist others to the benefit of the company and/or customers. Works in harmony with superiors and fellow workers without incident or delay.
• Communication: Effectively listens to others and communicates (verbal and written) in a professional manner both internally and externally. Provides relevant and timely information to co-workers customers and service providers. Answers phone calls and responds to voicemails emails and other communication according to Expeditors standards.
• Culture: Exhibits and promotes the companys 10 cultural attributes: Appearance Attitude Confidence Curiosity Excellence Integrity Pride Resolute Sense of Humour and Visionary.
• Personal Growth and Development: Participates in training within the companys guidelines completing at least 52 hours of relevant training per year. Completes required training in a timely manner with minimal reminders. Pursues professional development goals for self including participating in a development plan as appropriate.
• Job Execution: Consistently completes quality work that matches job expectations. Is committed to operational excellence and continuous improvement for own job function and across the network. All activities are compliant with company policies/procedures and code of business conduct and with government regulations.
• Business Development : Assists department leadership with department growth through involvement in sales transition and implementation and retention programs. Understand and execute upon all mutually agreed upon customer expectations metrics procedures and instructions. Provides excellent internal and external customer service. Builds good relationships with customers. Supports local customer retention and development program efforts.
• Financial Excellence: Assist department leadership with analysing financial transactions related to both revenue and cost for accuracy and timeliness.

Operational Excellence: In conjunction with department leadership monitors and improves product District Excellence and Global Business Operations metrics tied to their service. Consistently meets departments operational standards Develops a high level of operational proficiency in process systems and tools. Works with team to achieve a high levels of consistency.

Qualifications :

• Minimum 2 years previous experience in a Customs role
• Good knowledge of customs brokerage process and CDS ideal
• Customer focus
• Expeditors applications and system knowledge
• Software proficiency especially Microsoft Office (Excel Word etc.).
• Written and verbal communication skills; English proficiency
• Effective interpersonal skills including listening providing feedback and teamwork
• Problem solving
• Process improvement
• Proactive strong organizational skills; time management
• Self-reflecting and open to feedback
• Initiative and ability to work in autonomy
• Reinforcing company culture
• Proven leadership attitude and background; building team environment

Additional Information :

• Private Medical insurance
• Pension Scheme
• Life Assurance
• Bike to work scheme
• Employee Stock Purchase Plan

Remote Work :

No

Employment Type :

Full-time

Experience: years
Vacancy: 1