At Air Apps, we believe in thinking bigger—and moving faster. We’re a family-founded company on a mission to create the world’s first AI-powered Personal & Entrepreneurial Resource Planner (PRP), and we need your passion and ambition to help us change how people plan, work, and live. Born in Lisbon, Portugal in 2018—and now with offices in both Lisbon and San Francisco—we’ve remained self-funded while reaching over 100 million downloads worldwide.
Our long-term focus drives us to challenge the status quo every day, pushing the boundaries of AI-driven solutions that truly make a difference. Here, you’ll be a creative force, shaping products that empower people across the globe.
Join us on this journey to redefine resource management—and change lives along the way.
The RoleAs an Operations Coordinator, you will be instrumental in ensuring the seamless execution of day-to-day operations across teams. You will coordinate tasks, track initiatives, and help maintain momentum on multiple workstreams. This role requires exceptional Jira skills, keen attention to detail, and strong communication abilities. You will report directly to the CEO.
This is a fully onsite position, based at our office in Lisbon, where you will collaborate closely with cross-functional teams in person and contribute to a dynamic and fast-paced environment. We are open to support with relocation efforts.
Coordinate and monitor daily operational tasks.
Support project execution by updating and managing task tracking systems - particularly Jira - with a high level of precision.
Ensure timely follow-ups, task closures, and status updates.
Organize and maintain documentation, dashboards, and workflows.
Assist in preparing reports, dashboards, and presentations for internal stakeholders.
Flag potential blockers or delays and communicate proactively to resolve issues.
Identify opportunities to streamline operations or improve coordination processes.
Around 2–4 years of experience in an operations, coordination, or administrative support role.
Expert-level proficiency in Jira - including creating dashboards, automations, custom fields, filters, and reporting tools.
Strong organizational skills with the ability to manage multiple moving parts across different teams.
Excellent verbal and written communication skills.
Proactive, resourceful, and detail-oriented mindset with a team-first attitude.
Apple hardware ecosystem for work.
Annual Bonus
Top-tier Health and Life Insurance for peace of mind.
Transportation Budget to support your commute needs.
Coverflex benefits package for meal allowances, well-being, and more.
Childcare support.
Air Conference - an opportunity to meet the team, collaborate, and grow together.
Pension Fund to support your long-term financial planning.
Urban Sports Club membership to keep you active.
Meals 100% free at the hub.
At Air Apps, we are committed to fostering a diverse, inclusive, and equitable workplace. We enthusiastically welcome applicants from all backgrounds, experiences, and perspectives. We celebrate diversity in all its forms and believe that varied voices and experiences make us stronger.
Application DisclaimerAt Air Apps, we value transparency and integrity in our hiring process. Applicants must submit their own work without any AI-generated assistance. Any use of AI in application materials, assessments, or interviews will result in disqualification.
Remote Technical Operations Coordinator • Maidstone, England
AI data lab for training frontier models and evaluating AI agents.Experts contribute their diverse subject matter knowledge across domains such as finance, healthcare, STEM engineering, and more.AI... Show more
An exciting opportunity has arisen for an experienced.Maidstone, Kent, as part of a large, privately owned group of businesses.This newly created position has come about as a direct result of an am... Show more
Develops growth strategies, manages processes, and implements tools for scaling operations, focusing on supply acquisition and account management. Show more
The VP of Engineering will lead the engineering team to deliver the company's core risk platform.They will define technical direction and work cross-functionally. Show more
Monday to Friday, 40 hours per week, between 8.The Company is a trusted leader in veterinary and medical equipment, with our flagship brand setting the standard in the animal health industry.Are yo... Show more
Pertemps Crawley Perms is seeking a highly organised Workshop Administrator in Kent to support a busy operations team.You will coordinate administration, maintain records and assist engineers with ... Show more
Manage renewable energy assets globally, including insurance, risk management, and process safety, requiring engineering expertise and communication skills. Show more
A recruitment agency in the United Kingdom is seeking an operations-led professional to oversee the daily operations of a complex, customer-facing site.The successful candidate will take charge of ... Show more
Now accepting applicants for Focus Group studies.Earn up to £700 per week part-time working from home.Must register to see if you qualify.No customer service representative agent experience needed.... Show more
Contract Type: Fixed Term Until 31 August 2026.We pay in line with UK age-related minimum and living wage rates – so your pay will depend on your age group.To be employed in this role you must be o... Show more
Sureserve provide market leading compliance and energy services across the UK, with close to 4000 employees working from over 20 offices.Sureserve is a trusted partner for housing associations, loc... Show more
Full-time, 3-month contract initially with potential for permanent role.Join a dynamic educational environment as a Technology Manager, where you will lead the ICT infrastructure, security, and dig... Show more
Fresh People are currently recruiting for a Technical Compliance Coordinator on behalf of a market-leading fresh produce business based in Maidstone, Kent.Is your CV ready If so, and you are confid... Show more
Technical Coordinator – Essex – Residential Developer.I am currently representing an up-and-coming residential developer based in Wickford, Essex.You will be responsible for providing, on a given n... Show more
Apogee is seeking a skilled 3rd Line Support professional to address complex technical issues and support client IT infrastructure.You will be a key escalation point for incidents, ensuring service... Show more
A leading accountancy practice in Maidstone seeks an experienced Audit Senior to join their supportive team.Responsibilities include conducting audits for diverse clients, mentoring junior members,... Show more
A leading removals and storage company is seeking a Management Trainee to develop operations management skills.This role provides hands-on experience across sales support, customer service, and ope... Show more
Senior Software Engineer to build AI solutions, lead client engagements, and mentor teams. Show more
