Project Support Assistant

Key Responsibilities

Administrative & Business Support

• Provide day-to-day administrative support to the Business Unit management and project teams.
• Organise and coordinate meetings workshops and internal reviews.
• Prepare agendas invitations meeting logistics and conference room bookings.
• Draft issue and follow up on Minutes of Meetings (MoMs) and action trackers.
• Manage calendars appointments and scheduling activities for management when required.
• Support preparation and formatting of presentations reports and internal documents.
• Maintain organised filing systems and document repositories.

Procurement & Purchasing Support

• Support the procurement and purchasing process for Business Unit needs.
• Raise purchase requests and follow up procurement workflows in internal systems.
• Coordinate with suppliers procurement teams and finance departments.
• Track purchase orders invoices and delivery status.
• Ensure administrative compliance with internal purchasing procedures.

Travel & Logistics Coordination

• Organise business travel arrangements including transport accommodation visas (if applicable) and logistics.
• Prepare travel itineraries and support expense claim administration.
• Coordinate visitor arrangements and meeting logistics for internal and external stakeholders.

Project Coordination Support

• Support project managers with administrative project coordination tasks.
• Maintain action logs trackers and follow-up lists.
• Assist with planning meetings and coordination between different stakeholders.
• Support monitoring of deadlines and deliverables.
• Contribute to improving internal administrative and project support processes.

Qualifications :

Essential

• Previous experience in an administrative support project coordination office management or assistant role.
• Good organisational and multitasking skills.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office tools (Outlook Word Excel PowerPoint Teams).
• Ability to work independently and manage priorities effectively.
• Attention to detail and reliability in handling administrative tasks.

Desirable

• Experience working in project-driven or engineering environments.
• Familiarity with procurement or purchasing processes.
• Experience supporting senior management or project teams.
• Knowledge of document management or project management tools.

Personal Attributes

• Proactive and solution-oriented mindset.
• Professional and service-oriented attitude.
• Strong interpersonal and coordination skills.
• Ability to maintain confidentiality where required.
• Flexible and adaptable in a fast-paced environment.

Additional Information :

• This role is Part-time 20hrs per week. Working pattern can be discussed.
• The successful candidate will need to attend the Bristol office in Aztec West. Hybrid arrangements may be considered depending on business need.
• Security clearance will be required for this role.
• Ability to travel Assystem offices and customer sites within UK.

We are committed to equal treatment of candidates and promote as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills talent and our peoples ability to dare are the only things that matter.

Bring your unique contributions and help us shape the future!

NOTICE TO CANDIDATES ON RECRUITMENT FRAUD - We are committed to safeguarding candidates from fraudulent activity associated with our recruitment process. Please note that we will never offer specialist CV writing services request payment or ask for sensitive personal information during the recruitment process

NOTICE TO CANDIDATES ON RECRUITMENT FRAUD - We are committed to safeguarding candidates from fraudulent activity associated with our recruitment process. Please note that we will never offer specialist CV writing services request payment or ask for sensitive personal information during the recruitment process.

We are committed to equal treatment of candidates and promote as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills talent and our peoples ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future.

Remote Work :

No

Employment Type :

Part-time

Experience: years
Vacancy: 1