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Pre-Construction AdministratorAmbit • City of London, London, United Kingdom
Pre-Construction Administrator

Pre-Construction Administrator

Ambit • City of London, London, United Kingdom
8 days ago
Job type
  • Full-time
Job description

About Ambit

Ambit is a dynamic and rapidly growing business, delivering high-profile and technically complex commercial retrofit projects. We are quickly becoming a go-to partner for clients looking to modernise and decarbonise their estates.

Our expertise spans retrofit, decarbonisation, and high-quality commercial fit-out, with a reputation for delivering complex projects at pace without compromising quality.


Role Overview

The Pre-Construction Administrator plays a key role in supporting Ambit's pre-construction and technical teams by managing all administrative and document control processes during the early stages of commercial fit-out projects.


The role ensures that information is well organised, compliant, and readily accessible, enabling efficient tendering, design development, and project mobilisation.


You will work closely with the Pre-Construction Director, Estimators, Technical Services Managers, Pre-Construction Managers, Commercial Teams, and external consultants to support the successful delivery of complex commercial retrofit projects.


Key Responsibilities

Documentation & Document Control

  • Manage, track, and maintain all pre-construction documentation in line with company, client, and industry standards.
  • Set up and manage structured document control systems for commercial fit-out projects, including:
  • Design information and technical submissions.
  • Health & Safety and compliance documentation.
  • Estimates, cost plans, and Bills of Quantities (BOQs).
  • Pre-construction programmes and tender documentation.
  • Maintain accurate and up-to-date records across SharePoint, Procore, or other document management platforms.


Pre-Construction & Tender Support

  • Provide administrative support throughout the tender and pre-construction phases of commercial retrofit projects.
  • Assist with the preparation and completion of Pre-Qualification Questionnaires (PQQs), contractor questionnaires, and client documentation.
  • Coordinate the issue, receipt, and tracking of design information from consultants and supply chain partners.


Coordination & Communication

  • Ensure timely circulation of information between internal teams, consultants, and stakeholders.
  • Support Technical Services and Commercial teams in managing design clarifications, returns, and updates.
  • Maintain clear version control and audit trails for all project documentation.


Process Improvement & Compliance

  • Assist in streamlining administrative and document control processes to improve efficiency and consistency across projects.
  • Support compliance with health, safety, and quality procedures during the pre-construction phase.
  • Help prepare documentation for a smooth transition from pre-construction into construction delivery.


Required Skills & Experience

Essential

  • Previous experience in an administrative or document control role within commercial fit-out, construction, or building services.
  • Practical understanding of pre-construction processes, ideally within commercial office or workplace projects.
  • Strong document control knowledge with excellent attention to detail.
  • Proficiency in Microsoft Office (Word, Excel, Outlook).
  • Experience using document management systems such as Procore, Viewpoint, 4Projects, Docelite, or SharePoint.
  • Ability to manage multiple deadlines in a fast-paced, technically driven environment.


Desirable

  • Experience working on MEP or technically complex commercial fit-out projects.
  • Familiarity with BOQs, cost plans, and tender documentation.
  • Previous exposure to working alongside Technical Services or MEP Design teams.

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Pre-Construction Administrator • City of London, London, United Kingdom

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