Facilities Manager

Job Description

Stakeholder engagement - Building and maintaining strong relationships with stakeholders, both at Company and Group level, ensuring their needs are met and expectations exceeded.

Compliance & Safety - Ensuring the business adheres to all Health & Safety regulations and legal requirements, and 100% statutory compliance is maintained at all times. Carry out risk assessments ensuring safety & compliance across the offices. Standardising procedures across all AEIL's 10 UK offices. Support on compliance with and achievement of ISO accreditations.

Team Leadership - Supervising on-site staff & contractors, ensuring adequate facilities management resource, and providing emergency/out-of-hours coverage where required.

Budgeting and cost control - Specific focus on energy & utility efficiencies, and VFM maintenance contracts.

Liaison with Facilities Management suppliers – Management of maintenance/repairs, oversight of contracts, cost & quality control

Oversee office maintenance and repairs - Ensure all facility repairs and services are carried out in compliance with legal and H&S legislation.

Asset register - Keep equipment asset list up to date and maintain a statutory servicing and testing log for all such equipment.

UK Office strategy - support to the Corporate Services Director on the opening of new & closing of old offices

ESG - Provide and lead on strategies which align with Company ESG policy. Work closely with Group & AEIL dept heads on sustainability initiatives to ensure carbon reduction targets are met. Oversee carbon reduction roadmap and projects supporting action plan. Chair the UK ESG Steering Committee ( nice to have not essential)

Qualifications

Skills Required

Experience working in a Multi-Site FM role
⚙️ Strong knowledge of building systems, HVAC, electrical, plumbing, and fire safety systems
Able to source / manage external suppliers & contractors
IOSH / NEBOSH certification
Strong knowledge of ISO accreditations
Leadership experience with the ability to manage a team effectively
Excellent problem-solving skills and attention to detail
️ Good verbal and written communication

Essential Criteria

Relevant qualification from an Industry recognised authority
️ Membership of an Industry professional body
Strong interest in sustainability and carbon reduction
Demonstrable experience in a Facilities environment
⚖️ Thorough understanding of relevant legislation (Health and Safety at Work Act, legal requirements)
Experience in budget preparation and presentation
Skilled in IT systems (PowerPoint, Excel, Word, Outlook)

Additional Information

**Security clearance**

This role requires the successful candidate to hold a minimum of a Security Check (SC) clearance without any caveats to that clearance.

Due to the nature of work this role will be delivering and for the protection of certain assets, the successful candidate has to be a UK national or in MoD approved cases a Dual National from a non-ITAR country.

We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people’s ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future.

NOTICE TO CANDIDATES ON RECRUITMENT FRAUD - We are committed to safeguarding candidates from fraudulent activity associated with our recruitment process. Please note that we will never offer specialist CV writing services, request payment or ask for sensitive personal information during the recruitment process.

We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people’s ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future.