Job Description
Purpose of Position
To support the regional finance team and operations team by providing an administrative service in the area of depot operations and ensure the processes are maintained to an excellent standard in line with company policy.
In this role you will work closely with the Regional Finance Team, Fleet team, P&T team, Payroll team and Depot Quality Manager (where applicable)
Key Tasks/Areas of Responsibility
● Ensuring the day-to-day cost reporting for your depot(s) is dealt with in a timely and effective manner
● Weekly Payroll management and processing for depots under your remit
● Accurately recording any purchase orders, processing and coding of invoices for external resources
● Keeping the absence management records up to date
● Providing cover and being cross trained with the rest of the finance administration team within the network
● Administer the stocks of uniforms and operational stationary by identifying needs and raising authorised order via the computerised stock ordering system. Order other stock as requested and applying cross charges where applicable
● Add all new starters, agency and cover drivers to training platforms
● Administer the complete self employed process daily, which includes additional payment processing, stop merging, updating vehicle mileages records and financial reconciliation to depot reports
● Carrying out Driver Licence, validate own van driver documentation and Forklift Truck certificate checks and
organise refresher training
● Administering fuel stocks and orders
● Carrying out local operational quality audits and maintaining operational controls
● Comment on the SOP of vehicles not being used
● Upload compliance and HGV documentation to data studio
● Check driver reported defects have been actioned for fleet vehicles by using the defect book and app
● Supporting completion of Employee New Starter Onboarding
● Carrying out administrative tasks in relation to Absence Management
● Draft letters as required in relation to D&G and AMP processes.
● Collation of information and communication to HR Admin for processing on HR employee matters (ie. Maternity, Paternity, Change of Hours, Change of Work Pattern, Leavers)
● Adhoc duties as required.
Qualifications
Qualifications/ Experience
What we’re looking for:
● Carry out such other duties as may reasonably be requested by the management team
● Strong IT literacy (Microsoft Office / G Suite programmes)
● You will have proven and demonstrable experience of working in a fast paced administrative role ideally gained within the transport industry (but this is not essential).
● You will have strong analytical skills with an awareness of quality assurance and auditing.
● You will have strong communication skills with a confident telephone manner
● Demonstrate a high level of accuracy, self-motivation and organisation
● Ability to self-manage workload and prioritise tasks according to deadlines, importance and urgency
Additional Information
About our Benefits
We recognise that our people are at the heart of our business, without them we wouldn’t be able to deliver our award-winning service to millions of customers across the country each day. It’s important to us that we demonstrate our recognition of you in providing you with more than just a salary and job stability. To name but a few…
Depot Finance Administrator • Chelmsford, England, GB
Senior Finance Accountant - Technical Accounting.Senior Finance Accountant - Technical Accounting.Be among the first 25 applicants.Travel obsessed? Big tech fan? Hey, you’re in good company.If you ... Show more
Monday – Friday, 08:00 – 17:00.A growing and well-established Building Services and Facilities Maintenance provider delivering HVAC, Mechanical, Electrical and Compliance solutions to commercial cl... Show more
Essex | Multi-site role with South East travel | Up to £100,000 + benefits.We’re supporting a growing multi-site organisation with the appointment of a Divisional Finance Director to provide strate... Show more
Are you a detail-driven General Accountant ready to play a key role in a high-performing, Private Equity-backed engineering services business? Liftec Express – a leading independent provider of lif... Show more
Auto Enrolment Pension; £25,000 Life Assurance; Westfield Health Care.At Blackwell Earthmoving Limited, part of the Hargreaves Services Group, we deliver large-scale bulk earthworks, soil stabilisa... Show more
The Events team sits within the Insight & Strategic Development team at Alzheimer’s Research UK (ARUK).The purpose of this team is to deliver long‑term and tactical insight that is grounded in a de... Show more
Operations & Administrative Coordinator.We're currently recruiting for an.Operations & Administrative Coordinator.This is an excellent opportunity for an organised, detail-oriented administrator wh... Show more
Laing O'Rourke in the United Kingdom is seeking a Finance Systems Testing & Training Analyst to ensure finance systems are adopted effectively, operate reliably, and support evolving business needs... Show more
Insolvency Administrator & Senior Administrator – Brentwood, Essex.Salary: £25,000 - £35,000 + benefits + bonus + excellent career progression.We are currently recruiting for an insolvency administ... Show more
Direct message the job poster from Select Offshore.Select Offshore is an industry leader in Renewables, Offshore and Marine recruitment, and the winners of Agency of the Year 2024, and Best Places ... Show more
Be among the first 25 applicants.Rutherford Briant Recruitment provided pay range.This range is provided by Rutherford Briant Recruitment.Your actual pay will be based on your skills and experience... Show more
Freelance Administrator & Project Coordinator | Events & Marquee Hire.Office Based | Tonbridge, Kent.Sail & Peg is looking for a highly organised Freelance Administrator & Project Coordinator to su... Show more
This is an exciting opportunity to join the CAF team during a period of significant change as we look to bring in new roles to support our organisation’s vision and ambitions.CAF is undergoing a nu... Show more
Become a Driving Instructor – Nationwide | Earn Up to £50,000+ with My Four Wheels.Looking for a new career with flexibility, independence and great earning potential? My Four Wheels is a ... Show more
A leading IT support company is seeking an experienced Financial Controller to oversee financial processing and reporting for their UK operations.This role requires strong financial knowledge, team... Show more
A leading UK manufacturer is seeking a Financial Reporting Manager in Dartford to lead financial reporting and assist with financial planning.The role involves producing management accounts, mainta... Show more
Location: Dartford, Kent – Hybrid (3 days onsite).Are you ready to take ownership of a finance function and help drive a business through its next stage of growth?.This building materials / constru... Show more
Commercial Finance Analyst role supporting operations, focusing on budgeting, forecasting, analytics and reporting, with client interaction. Show more
A recruitment company in engineering seeks a site-based Administrator for a major project in Tilbury.Key duties involve processing purchase orders, supporting accounts administration, and managing ... Show more
Customer Service and Logistics Administrator.Customer Service and Logistics Administrator.Are you passionate about delivering exceptional customer service and ensuring smooth order fulfillment proc... Show more
){kind=logo}
