Apprenticeship Data and Compliance Coordinator

Description

We are looking for an experienced Apprenticeship Data and Compliance Coordinator to lead the administration, data management and quality assurance of our apprenticeship provision. This is a full-time, permanent position offering the opportunity to play a key role in ensuring our apprenticeship programme at Sandwell College.

Key Responsibilities

• Oversee the end-to-end data management of apprenticeship provision, ensuring accuracy and completeness of learner records from enrolment to completion.
• Maintain full compliance with ESFA funding regulations throughout all processes.
• Lead internal audits and support external inspections to ensure adherence to standards.
• Manage ILR data using systems like PICS and PDSAT.
• Respond to audit findings and implement corrective actions as needed.
• Issue employer contracts and manage the Apprenticeship Service Account.
• Coordinate employer incentive payments efficiently.
• Collaborate closely with internal teams to ensure seamless operations.
• Stay proactive in adapting to changing funding rules and regulations.

Skills, Knowledge and Expertise

• Full Level 3 qualification or substantial relevant experience
• Minimum of three years’ experience in apprenticeship data and compliance
• Proven track record of managing ILR data using PICS
• Experience interpreting PDSAT reports and applying ESFA funding rules
• Experience supporting audits and inspections, including Ofsted and ESFA
• Familiarity with OneFile and the DfE Apprenticeship Service
• Ability to work independently and manage priorities effectively
• Strong communication skills with the ability to engage across all levels of an organisation

Benefits

✅ Top-Tier Salaries – We offer sector-leading pay with some of the most competitive salaries around

🏖 Unbeatable Time Off – Enjoy 35-50 days of annual leave, plus 8 bank holidays AND extra time off at Christmas – because work-life balance is essential

🚀 Fast-Track Your Career – Take advantage of dedicated development days, career pathways, and talent schemes designed to help you grow and succeed

🚴 Cycle to Work Scheme – A healthier, greener, and more cost-effective way to commute

💆♀️ Exclusive Discounts on Onsite Services – Save on Bliss Hair & Beauty Salon, dog grooming, car health checks, and more

🏋 Fitness Perks – Enjoy our college gym facilities or discounted rates at local gyms to keep you feeling your best

💰 Generous Pension Contributions – We invest in your future with 23.68% employer contribution for teaching roles and 21.5% for non-teaching roles

🛍 Retail & Travel Discounts – Unlock exclusive savings on high street brands, local transport, cross-country travel. UNIDAYS, Student Beans and Blue Light Discount

📜 Free Will Writing – We’ve got your back with professional support for your future planning

💉 Free Flu Vaccine – Stay healthy and protected at no cost to you

🧘 Wellbeing Support – Access confidential counselling services and wellness platforms to support your mental and emotional health

🏆 We Celebrate You! – We recognise and appreciate your hard work with awards, recognition events, and celebration days throughout the year.

Sandwell Family of Colleges is a group of educational institutions located in the West Midlands region of England, offering a diverse range of courses and programs to cater to various interests and career aspirations. The family comprises of Sandwell College, Cadbury Sixth Form College, Central St Michael, Professional Academy, Central St Michaels Science, Engineering and Manufacturing Centre. With state-of-the-art facilities, experienced teaching staff, and a commitment to student success, the Sandwell Family of Colleges provides a supportive and inclusive learning environment, enabling individuals to pursue their educational and career goals effectively.

Sandwell Family of Colleges is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults. We have robust policies and procedures in place to ensure a safe and secure learning environment for all our students and staff. At Sandwell Family of Colleges, we believe that creating a safe, nurturing and inclusive environment is essential for enabling our students to thrive academically and personally. We are unwavering in our commitment to safeguarding and will continue to uphold the highest standards to protect the most vulnerable members of our community.

Please note that as part of our onboarding process, you will be required to either undergo an Enhanced DBS check or provide your existing Enhanced DBS certificate if you are registered with the Update Service.

We expect all applicants to be fully transparent about any information that may be disclosed as part of this check so that we can discuss it at the earliest opportunity. For more information on what may show on your Enhanced DBS check please visit: https://vetting.com/blog/what-shows-and-doesnt-on-a-dbs-check/

We reserve the right to close this job vacancy before the advertised application deadline.