Executive Assistant - London London

About Us Legora is on a mission: to redefine how legal work gets done. From the very start we have been very clear about the fact that we are not building a solution for lawyers, we are building it with them, because it is the only way to make sure it gets done the right way; working side‑by‑side every step of the way. Our AI‑native workspace empowers legal professionals not just to work faster - but to ask better questions, unlock new insights. Every day, we push the boundaries of legal tech to make complex processes smarter, faster, and more human. From thousands of documents analysed in minutes to intelligent workflows designed in collaboration with leading practices, we’re turning possibility into reality. Today we are trusted by global firms like Cleary Gottlieb, Goodwin, Bird & Bird and Linklaters in over 40 countries, but we have no plans on stopping here. We ship fast, we iterate effectively, and we scale rapidly - not by accident, but by design. When you join Legora, you become part of a team that believes "good enough" isn’t good enough and that the way to win is together, by empowering lawyers to do their best work with technology that truly understands them. If you’re excited by building from first principles, working with exceptional people, and accelerating change in a high‑stakes, high‑impact domain—then this is the moment and the place. We’re not just shaping the future of legal tech — we’re defining it. Ready to join us in building the intelligent future of law? The Role Our Executive Assistant function is part of our CEO Office to drive ultimate operational alignment across Legora. In this newly structured role, you will report directly to the incoming Chief of Staff to our CEO. Your day‑to‑day focus will be providing dedicated, high‑velocity support to multiple VPs within the organization or one CXO. What You’ll Do * Manage complex support across multiple leaders: Own calendar, travel logistics, and email for Executive and several VPs. You wont just manage their time; you will design it to reflect shifting priorities and strategic focus, using AI to optimize their productivity and your own workflow. * Coordinate internal and external meetings across multiple time zones - making sure every touchpoint is prepared, purposeful and followed up. * Lead planning and execution of key team moments - including recurring meetings, offsites, workshops and informal gatherings. * Triage inbound requests, protect focus time and help communication flow smoothly across the team. * Partnering closely with one or more stakeholders leads to flag blockers, support decision-making and help the team stay one step ahead. * Provide operational support to keep projects, initiatives and team collaboration on track. * Take initiative to improve the way the team operates - spotting friction points and building better systems. * Review expense reports of those you support and their direct reports. * Book travel for those you support as needed using our travel management system. What You Bring * A proactive, problem‑solving mindset - you act before issues arise and take full ownership. * Experience from a technology and/or scale‑up start‑up environment. * Deep attention to detail and a love of structure - you make things faster, smoother, clearer. * Strong communication skills, confident in handling sensitive or high‑stakes communication. * High discretion and maturity - you know how to navigate different stakeholders and build trust. * Comfort with tools like Google Workspace, Slack and Notion - and a quick learner when new systems come in. * A genuine desire to support others and make the team better - you take pride in the work behind the scenes. Legora is an Equal Opportunity Employer At Legora, we believe great teams are built on diversity of thought and experience. We’re proud to be an equal opportunity employer and committed to creating an inclusive, high‑performance culture where everyone can do their best work. We welcome people of all backgrounds and don’t discriminate based on race, color, religion, national origin, gender, gender identity or expression, sexual orientation, age, disability, veteran status, or any other characteristic protected by law. J-18808-Ljbffr