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Castle Employment
Secretary / AdministratorCastle Employment • Scarborough, ENG, GB
Secretary / Administrator

Secretary / Administrator

Castle Employment • Scarborough, ENG, GB
3 days ago
Salary
£17.50 hourly
Job type
  • Full-time
Job description

Job Description

We’re looking for a skilled and flexible, experienced Secretary & Administrator to support a charity in Scarborough.
This ad-hoc role is ideal for someone with PA or Secretarial experience, particularly in supporting board or trustee meetings, who wants to work flexibly and make a positive impact on a local charity.
Key Administrative Duties:
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  • Input monthly invoices onto an Excel spreadsheet, allocating each cost to the correct area or cost centre.
  • \n
  • Maintain a clear, up to date spreadsheet record of all invoices and submit to the bookkeeper by the end of the first week of each month.
  • \n
  • This would take a couple of hours per month and can be completed flexibly in the evening if preferred.
  • \n
  • No accounts experience required, strong Excel and attention to detail are key.
  • \n
Key Secretarial Duties:
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  • Prepare and distribute meeting agendas (approved by trustees).
  • \n
  • Handle attendance confirmations and follow up on required documents or project updates.
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  • Attend meetings to take formal minutes (2.5 hours per meeting).
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  • Type up and distribute minutes post-meeting.
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Key Details:
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  • \nSecretarial Hours: Roughly 10 hours per quarter, including one evening trustee/board meeting. 2.5 hours will be attending the meeting, then manage the remaining hours of quarterly work flexibly, before and after each meeting.
  • \n
  • \nMeetings: You will need to attend 1 meeting per quarter plus an annual meeting – 5 meetings a year in total.
  • \n
  • \nAdministration Hours: Couple of hours the first week of each month.
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  • \nPay: £17.50 per hour.
  • \n
  • \nEquipment: You will need your own laptop and must be available for all evening meetings.
  • \n
This is a rewarding opportunity to use your organisational skills while supporting a meaningful cause in your local community.
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Secretary / Administrator • Scarborough, ENG, GB

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