LJR236821 - Administrator

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society. Administrator Aberdeenshire Public Dental Service An exciting opportunity has arisen within Aberdeenshire Public Dental Service for a full‑time administrator who will join the dental management team that provides support to the dental teams at 9 sites across Aberdeenshire. We are looking to recruit a highly professional, experienced and enthusiastic administrator to provide a comprehensive and high quality administrative support within the Aberdeenshire Public Dental Service. This role involves working alongside the dental management team and the post holder must have the ability to work as a flexible team member with a calm approach. It is essential to be able to work with little supervision, prioritising and managing his or her own workload on a day‑to‑day basis. The post holder will process incoming referrals, organise and produce activity reports for the service and also act as the first point of contact for all incoming communication from the dental teams across Aberdeenshire. This will include taking calls from staff and feeding into the positive reporting system in regards sickness absence, annual, study and any other leave. They must be able to communicate effectively by competent use of email, telephone, written and face‑to‑face communication. General photocopying, scanning and filing of confidential and non‑confidential information is essential. Create and maintain tables and spreadsheets to record and present information. To type reports, correspondence and other documents within agreed time scales and use the relevant IT systems. Be able to undertake ordering, monitoring and maintenance/breakdowns of equipment, stationery and stock. This will include taking part and supporting the team in organising events, meetings and training sessions and the preparation and distribution of materials. Experience of Carestream Kodak R4 dental software is essential for this role. Knowledge of petty cash processes, invoicing and stock ordering procedures would be advantageous; however, full training will be provided to ensure the post holder is fully supported. Informal enquiries should be directed to Laura Anderson 07876258956 Interviews to be held on the 19th March 2026 Additional Information For Candidates As from 1/4/26, the Agenda for Change full‑time working week will be reducing from 37 to 36 hours per week. Part time hours will be reduced pro‑rata. However, there will be a corresponding increase in the hourly rate so that pay will not be affected. As a disability confident employer we are committed to ensuring our recruitment processes are inclusive and accessible to all. If you need us to make any adjustments during the recruitment process, please let us know by contacting our recruitment team at the earliest opportunity. Email us at gram.recruitment@nhs.scot. Shortlisted candidates will be invited to attend the interview in person. Alternative arrangements or adjustments will be considered in the event there are circumstances that may prevent candidates attending in person to ensure it is inclusive and accessible to all. You should apply for this post by completing the application process on Jobtrain. DO NOT upload a CV as this will not be used for short‑listing purposes. Posts close at midnight on the indicated date unless the advert states otherwise. Post may close early due to volume of applications. For help to complete an application on Job Train please follow this link: (link omitted). To View Our Accessibility Statement, Please Follow This Link Please note that our correspondence method is by e‑mail, therefore please ensure you enter your email address accurately. Please ensure that the address you provide on your application form is your current place of residence for your present workplace, and that your identification confirms this address. Please check your e‑mail regularly (including junk folders) and also your Jobtrain account for updates. Please contact Jobtrain Candidate Support Hub - for advice and support with any system issues. We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain. Once you have submitted your application form you will be unable to make any amendments. Some of our vacancies are for internal candidates only. If you are a member of staff, please ensure you update your Jobtrain profile to reflect that you are employed by NHS Grampian. NHS Grampian forms one of the fourteen regional health boards of NHS Scotland and is responsible for providing health and social care services to a population of over 500,000 people living in Aberdeen, Aberdeenshire and Moray. As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through our NHS and Social Care values. #J-18808-Ljbffr