HR Administrator (Maternity Cover)

POSITION: HR Administrator (Maternity Cover - 12 Months FTC) All potential candidates should read through the following details of this job with care before making an application. DEPARTMENT: HR & Support RESPONSIBLE TO:Head of HR LOCATION: Bristol. Hybrid and flexible work options available. OVERVIEW: Why choose Ultimate Finance? At Ultimate Finance, we back ambition - properly. Were a specialist lender built for pace, flexibility and real-world problem solving, helping businesses access funding that fits how they work. Youll join a team of approachable experts who move quickly, speak clearly and take pride in doing the right thing for customers and partners. We trust people to take ownership, with supportive leaders and experienced teammates on hand. With 20+ years experience and over £17bn funded, were growing - and were looking for people who want to do work that matters. About the team Our HR team champions the people behind Ultimate Finance. From recruitment and onboarding to policy support, wellbeing and development, we keep colleagues supported and confident at every stage. We work with leaders and teams to build a trusted culture where everyone feels valued - and can thrive. About the role Based in our Bristol office, the HR team supports colleagues across the UK - and as HR Administrator, youll be right at the centre of it. Youll keep the day-to-day of HR running smoothly: supporting recruitment, maintaining accurate employee records, preparing key HR documentation, and being a friendly first point of contact for people queries. Youll also get involved in people projects that help us keep improving - such as Equality, Diversity & Inclusion and Learning & Development - while living our values ofDecency, Enterprise and Brilliance. Key responsibilities * Own recruitment administration end-to-end post vacancies, screen CVs, coordinate with hiring managers, arrange interviews, and liaise with external partners when needed. * Prepare and manage HR paperwork contracts, references, probation letters, family leave documentation, leaver paperwork and more - issued and filed accurately. * Keep employee records accurate and secure update our HR system (Staffology), add new starters, and handle sensitive information with care and confidentiality. * Run smooth onboarding and offboarding collect and check documents, coordinate joiners/leavers, and support retention and exit interviews. * Support monthly payroll changes work with the Senior HR Officer to upload updates and ensure information is correct for the month ahead. * Help manage employee benefits and recognition support processes like private medical insurance, long service awards, letters and gift cards (including keeping stock topped up). * Be the first point of contact for HR queries monitor the HR mailbox and respond promptly with clear, helpful guidance. * Produce people reports and updates compile HR reports for different departments and share key changes and colleague news where appropriate. * Support wider business admin help the Finance Manager with company car user data so providers have the right information. * Support Learning & Development help with monthly L&D communications, upload materials to the LMS, track completion of mandatory training, and produce reports. * Get involved in improvements and initiatives contribute to process improvements, EDI activity, and occasional training sessions (including bite-size sessions in your areas of knowledge). Key skills and knowledge * Experience in anHR administration role(or a similar people/customer-focused admin position) * Highly organised, with strongattention to detailand the ability to juggle changing priorities * Confident, approachablecommunicator(written and verbal), comfortable being a first point of contact * Discreet and trustworthyable to handleconfidential informationprofessionally * Comfortable working with data: able topull reports togetherand share clear, accurate updates * Strong IT skills, especiallyMicrosoft Office (Excel); HR system experience (e.g., Staffology) is a plus * Recruitment coordination experience ishelpful(agency or in-house) * A basic understanding ofemployment lawisdesirable * Values-led and people-centric, consistently demonstratingDecency, Enterprise and Brilliance Please note that if you are successful in receiving an offer of employment from Ultimate Finance, your employment will be conditional upon satisfactory completion of a Disclosure and Barring Service (DBS) check. xsngvjr We use a third party provider to conduct the check on our behalf. We kindly ask not be contacted by recruitment agencies, thank you.