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Arcus FM
Billing & Account CoordinatorArcus FM • Milton Keynes, United Kingdom
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Billing & Account Coordinator

Billing & Account Coordinator

Arcus FM • Milton Keynes, United Kingdom
30+ days ago
Salary
£27,000.00 yearly
Job type
  • Full-time
Job description
Why Join Us

Billing & Invoice Specialist

Location:Milton KeynesSalary:£27,000 - £33,000Benefits: bonus, pension, holidays, plus many more

The Role

We’re looking for a Billing & Invoice Specialist to join our Finance team on a key contract and play a key role in managing the end-to-end billing cycle. This position is critical to ensuring all materials and subcontractor costs are captured accurately, billed correctly, and recovered in full—protecting margin and supporting strong commercial performance.

You’ll work closely with Finance, Operations, suppliers, and IT, providing insight through analysis and reporting while ensuring billing compliance across client systems.


What You'll Be Doing

Key Resposibilities

  • Manage the end-to-end billing process, producing accurate and timely client invoices
  • Provide day-to-day support with client billing applications, ensuring correct submission and tracker updates
  • Proactively chase subcontractors for required documentation and invoices within agreed timeframes
  • Ensure all out-of-scope and chargeable costs are captured correctly on client systems
  • Review reactive applications for accuracy, compliance, categorisation, and correct mark-ups
  • Protect profit margins by ensuring mark-ups are applied correctly on reactive works
  • Support supplier reviews and make recommendations for process improvements
  • Provide analysis and reporting on cost recovery ratios, highlighting risks and improvement opportunities
  • Support resolution of rejected or disputed works to enable resubmission for payment
  • Troubleshoot billing discrepancies and system issues, supporting ongoing system development
  • Act as a key liaison between Finance, Operations, Supply Chain, Third Parties, and IT
  • Ensure billing processes comply with internal controls and agreed client requirements

What We're Looking For

What We’re Looking For

Qualifications

  • GCSE Maths and English (or equivalent)
  • Studying towards an accountancy qualification (desirable)
  • Intermediate Excel skills

Experience & Skills

  • Experience working in a Sales Ledger or billing-focused finance role
  • Proven ability to work to tight deadlines with exceptional attention to detail
  • Confident working with Excel and accounting systems
  • Strong interpersonal skills and the ability to engage with clients and stakeholders
  • Comfortable working under pressure in a fast-paced, changing environment

Requisition ID

2026-8678

Key Resposibilities

  • Manage the end-to-end billing process, producing accurate and timely client invoices
  • Provide day-to-day support with client billing applications, ensuring correct submission and tracker updates
  • Proactively chase subcontractors for required documentation and invoices within agreed timeframes
  • Ensure all out-of-scope and chargeable costs are captured correctly on client systems
  • Review reactive applications for accuracy, compliance, categorisation, and correct mark-ups
  • Protect profit margins by ensuring mark-ups are applied correctly on reactive works
  • Support supplier reviews and make recommendations for process improvements
  • Provide analysis and reporting on cost recovery ratios, highlighting risks and improvement opportunities
  • Support resolution of rejected or disputed works to enable resubmission for payment
  • Troubleshoot billing discrepancies and system issues, supporting ongoing system development
  • Act as a key liaison between Finance, Operations, Supply Chain, Third Parties, and IT
  • Ensure billing processes comply with internal controls and agreed client requirements

What We’re Looking For

Qualifications

  • GCSE Maths and English (or equivalent)
  • Studying towards an accountancy qualification (desirable)
  • Intermediate Excel skills

Experience & Skills

  • Experience working in a Sales Ledger or billing-focused finance role
  • Proven ability to work to tight deadlines with exceptional attention to detail
  • Confident working with Excel and accounting systems
  • Strong interpersonal skills and the ability to engage with clients and stakeholders
  • Comfortable working under pressure in a fast-paced, changing environment
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Billing & Account Coordinator • Milton Keynes, United Kingdom

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