Administrator - Construction

Your new role

My client is seeking a highly organised and proactive Site Administrator to support a fast-paced industrial automation project. This is a key role ensuring the smooth coordination of administrative, logistical, and communication activities across the project site.Working closely with the Project and Site Managers, you will be responsible for maintaining accurate documentation, supporting procurement activities, coordinating schedules, and ensuring efficient communication between teams, contractors, and stakeholders.This is an excellent opportunity for someone with strong administrative experience in construction, logistics, or industrial environments who thrives in a dynamic site-based role

• Administrative SupportProvide day-to-day administrative support to the Project & Site Managers, including maintaining project files, documentation, and site records.
• Document ControlEnsure all project documentation is well-organised, up-to-date, and easily accessible, including reports, safety records, and compliance documentation.
• Procurement & LogisticsAssist with ordering, tracking, and managing materials, tools, and equipment, liaising with suppliers to ensure timely delivery.
• Scheduling & CoordinationSupport project scheduling, organise site meetings, and coordinate communication between subcontractors, project teams, and stakeholders.
• Health & Safety ComplianceMaintain accurate safety records, including inspections, risk assessments, and incident logs, supporting site compliance requirements.
• Communication HubAct as a central point of contact for site queries, ensuring clear and efficient communication between site teams, office staff, and external partners.
• ReportingPrepare and submit regular progress reports, highlighting milestones, risks, and any issues.
• Budget TrackingAssist with monitoring project costs, including materials and labour, supporting financial reporting and cost control.
• Quality Assurance SupportHelp ensure works are carried out in line with quality standards and maintain associated documentation

What you'll need to succeed

• Proven experience in an administrative role within construction, industrial, or logistics environments
• Strong understanding of site operations and project processes
• Proficient in Microsoft Office (Word, Excel, Outlook) and ideally project tools such as MS Project, Procore, or Aconex
• Excellent organisational skills with strong attention to detail
• Confident communicator, both written and verbal
• Ability to manage multiple tasks and work effectively in a fast-paced environment
• Professional, reliable, and able to handle confidential information with integrity.
• Ideally equipped with your own IT equipment (laptop & phone)
• Access to a car due to the location of the role
• Experience with budgeting and cost control - desirable
• Knowledge of construction contract and procurement processes - desirable
• Familiarity with health and safety regulations - desirable
• Relevant certifications such as IOSH and NEBOSH - desirable

What you'll get in return

• Opportunity to work on a large-scale industrial automation project
• Dynamic, site-based environment with exposure to key project operations
• Competitive contract opportunity

What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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