Temp Finance and HR Administrator

Job Purpose

To provide efficient and accurate administrative support across both Finance and HR functions. The role supports the employee lifecycle through HR administration while also maintaining robust financial processes, particularly within purchase ledger, supplier management, and operational finance activities. Temp contract needed until 28th August 2026.

Hours

Monday to Friday- 37.5 hours per week

About The Role

Key Responsibilities

Finance & Accounts Administration

* Maintain the Purchase Ledger, ensuring supplier invoices are:

* Accurately processed and coded

* Matched to approved purchase orders

* Submitted through the correct approval processes

* Raise and manage purchase orders in line with internal controls

* Place supplier orders for approved purchase orders

* Process, allocate, and reconcile company credit card transactions, ensuring receipts are obtained and correctly coded

* Manage supplier queries and follow up discrepancies promptly

* Support administration of utility and waste contracts, including liaising with suppliers

* Maintain and monitor company subscriptions, ensuring they are authorised and recorded correctly

* Maintain accurate financial records to support month-end processes

* Provide general administrative support to the Finance and Operations teams

HR Administration

* Provide day-to-day HR administrative support, ensuring all records and documentation are accurate and up to date

* Prepare and issue employment contracts, offer letters, and onboarding documentation

* Input and maintain employee data on HR systems, ensuring accuracy and confidentiality

* Oversee and manage the HR inbox, responding to queries or escalating as appropriate

* Support absence monitoring processes, including recording and reporting absence data

* Provide recruitment administration, including:

* Posting job adverts on relevant websites

* Managing applications and maintaining the Applicant Tracking System (ATS)

* Processing and supporting DBS checks in line with safer recruitment practices

* Issue employment references in line with company policy

* Support administration of bank shifts, including posting shifts and liaising with Home Managers

* Maintain HR files in line with GDPR and company policies

* Provide general administrative support to the HR team

Skills and Experience

* Previous experience in a Finance or administrative role

* Experience working with Xero (essential)

* Solid understanding of purchase ledger and accounts payable processes

* Experience processing invoices, purchase orders, and reconciliations

* Experience supporting HR administration processes (desirable)

* Proficient in Microsoft Office, particularly Excel, and HR/finance systems

* Strong organisational skills with excellent attention to detail

* Ability to handle confidential HR and financial information with discretion

* Strong communication skills, both written and verbal

* Ability to manage workload, prioritise tasks, and meet deadlines

Preferred Experience

* Experience with Sage 200

* Experience using Lightyear or similar purchase approval systems

* Experience using an Applicant Tracking System (ATS)

* Experience working within a care or regulated environment

* Experience supporting utilities, contracts, or subscription management

Personal Attributes

* Well organised, methodical, and highly accurate

* Proactive in chasing information, approvals, and resolving discrepancies

* Reliable, professional, and approachable

* Able to work independently while contributing to a wider team

* Comfortable working across both Finance and HR functions in a varied role

Required Criteria

• Experience working with Xero (essential)
• Solid understanding of purchase ledger and accounts payable processes
• Experience supporting HR administration processes
• Ability to handle confidential HR and financial information with discretion

Skills Needed

Auditing Skills

About The Company

At Ashmere, we’ve been supporting communities in Derbyshire for three generations with a proud heritage in elder care. Across our seven care homes, we deliver a full range of services including residential care, nursing, dementia support, complex continuing health care, and end-of-life care — even providing a dedicated household for Deaf and hard-of-hearing residents cared for by BSL-fluent staff. We tailor care plans around each individual, offering 24-hour support, nutritious meals, meaningful social and therapeutic activities, and a warm home-like atmosphere.

Our mission is simple: to offer care as if our residents were family — ensuring comfort, respect, and quality of life every day.

Company Culture

At Ashmere, our culture is rooted in kindness, family values and genuine teamwork. We believe that exceptional care starts with exceptional people, which is why we invest in staff who share our commitment to compassion, dignity and openness. We encourage collaboration, continuous learning and honest communication throughout all our homes. Whether someone works in care, catering, housekeeping or management, every role is respected and appreciated. Our aim is to create a workplace where colleagues feel supported, trusted and proud of the difference they make.

Company Benefits

When you join Ashmere, you receive full induction training, regular refresher training and ongoing professional development. We provide uniforms, pay for your DBS checks, and offer clear progression opportunities for those who want to develop their career in care. Our homes are friendly, supportive and well-equipped, helping you deliver the best possible care with confidence. We offer stable employment, a warm team environment and the chance to make a meaningful, positive impact every single day.

Vacation, Paid time off, Referral bonus, Long service recognition, Social Opportunities, Culture of recognition, On the job learning, Progression opportunities, Staff celebration events

Salary

Not disclosed