Workplace and Facilities Specialist (part time)

Job Reference: RAWFS080426 Job Title: Workplace and Facilities Specialist (part time) Salary: £Competitive excellent benefits package Location: Belfast, Northern Ireland Workplace and Facilities Specialist Are you looking for a Workplace and Facilities Specialist role? Interested in working for a leading Utilities Organisation? VANRATH are recruiting a Workplace and Facilities Specialist to work for a leading Utilities Organisation in Belfast, Northern Ireland. Remuneration: £Competitive DOE excellent package What's in it for you? Performance-related bonus Private medical cover Pension matching Benefit from flexible working arrangements, including hybrid options Enhanced holidays, maternity and paternity leave and wellbeing days Access salary sacrifice schemes (such as cycle to work, EV scheme) Free car parking, onsite EV charging Complimentary lunch Access professional development opportunities and clear career progression pathways Inclusive culture that values diversity, supports flexible working and empowers you to grow The Role: As a Workplace & Facilities Specialist, you will provide practical, people focused workplace support and work closely with colleagues and external partners to maintain a positive and accessible environment across sites. You will contribute to ensuring that the facilities run smoothly, safely and in line with organisational values. A significant part of this role involves collaborating with trusted external partners who deliver workplace services. You will build strong, supportive working relationships with these providers and help ensure that services are delivered with a focus on quality, inclusion, value for money and colleague experience. These services include facilities management, security, catering and health & safety. You may also be involved in workplace and estate-related projects. You will play an important role in monitoring service effectiveness, identifying opportunities for improvement and ensuring that our practices remain compliant, accessible and aligned with our commitment to a positive workplace culture. The Organisation maintains ISO 45001 (Occupational Health & Safety) and ISO 14001 (Environmental Management) accreditation. Working with their HSE Specialist, you will help to ensure these standards are upheld through activities such as audits, review and improvement initiatives. This role will suit someone who has a facilities, health & safety or vendor management background. The role is based in Belfast and is offered on a part time basis (2-3 days per week), with flexibility to adjust hours as needed. Responsibilities Include: Build positive day-to-day relationships with external partners providing workplace facilities, Health & Safety, security and catering services, supporting a high quality and inclusive colleague experience Contribute to the thoughtful, efficient and inclusive use of the workplace space as part of the modernisation programme Engage proactively with stakeholders to understand needs and help ensure onsite expectations are met Build and maintain strong, collaborative relationships across the organisation and with external partners Support effective vendor relationships, helping with the timely delivery of services within agreed budgets Follow agreed procurement to support fair, transparent and compliant activity, including monitoring timelines and assisting with procurement when required Help maintain a safe, accessible and legally compliant working environment, meeting all statutory fire, health and safety standards Support the implementation and review of building procedures and workplace performance measures Contribute to meeting Critical Environment Management (CEM) requirements across operational areas, including the data centre, communications rooms and Control Room Assist with workplace and estate related projects, collaborating with internal teams and suppliers Work with partners to identify opportunities for continuous improvement, cost effectiveness and enhanced standards Participate in occasional out-of-hours emergency call support and occasional onsite attendance when needed Support the property risk management programme, including audits and follow-up actions Contribute to the development, maintenance and testing of disaster recovery and business continuity plans Support effective incident reporting and escalation processes Promote safe working practices and a positive Health & Safety culture in partnership with the strategic HSE provider Prepare monthly updates and ad hoc reports to support informed decision making Support regulatory Health & Safety requirements and the development of related programmes Assist with the preparation for surveillance audits related to ISO 14001 and ISO 45001 Contribute to a collaborative, supportive and high-preforming team environment that values learning and inclusion Support high quality accident and incident investigations to inform safer practices Work collaboratively with the Finance team to support responsible budget and cost management in line with Delegated Control Framework guidelines. The Ideal Person: Experience in workplace facilities or health & safety or vendor management along with service or operations management, with a focus on process excellence Strong written and verbal communication skills Experience with Health & Safety and Environmental Management Systems Strong understanding of NI Health & Safety legislation Ability to support and influence positive organisational change Strong relationship building skills and the ability to work with diverse stakeholders Proficiency with Microsoft tools for producing presentation material For further information on this vacancy, or any other Built Environment job in Belfast or wider Northern Ireland, please apply via the link below or contact Robert Apps for a confidential discussion Skills: Workplace and Facilities Specialist Facilities Manager Facilities Management FM Maintenance Benefits: excellent benefits package