Exams Officer – Independent School – Guildford

A highly regarded independent school in Guildford is seeking an organised, meticulous and proactive Exams Officer to join its professional administrative team. This is an excellent opportunity for someone who understands the importance of accuracy, confidentiality and calm coordination and who takes pride in ensuring internal and external examinations are managed efficiently and in full compliance with regulations. The school has a strong academic culture, high standards of organisation and a calm, purposeful environment where pupils are supported to achieve their best. The Exams Officer plays a vital role in helping the school deliver a successful examination process, ensuring pupils, staff and families are supported clearly and professionally at every stage. About the Role As Exams Officer , you will lead the administration and coordination of the school’s examination processes, working closely with senior leaders, teaching staff, invigilators, pupils and examination boards. You will help ensure all aspects of the exams cycle are well organised, compliant and delivered with precision. Key responsibilities will include: Managing the full examination cycle for internal and external assessments Liaising with awarding bodies and ensuring compliance with current regulations and deadlines Coordinating exam entries, amendments and candidate information accurately and efficiently Producing exam timetables and related communication for pupils, staff and families Organising exam rooms, seating plans, access arrangements and invigilation Supporting the secure handling of confidential exam materials and scripts Working closely with SEND and pastoral teams to ensure appropriate arrangements are in place Managing results days processes, post-results services and related administration This is a role that requires exceptional attention to detail, strong organisational skills and the ability to remain calm and solution-focused during busy and high-stakes periods. The Team You will join a supportive and professional school operations team that values accuracy, discretion and teamwork. The Exams Officer works closely with colleagues across academic, pastoral and administrative functions, and plays a central role in ensuring key school processes run smoothly. The school offers support and training to ensure the successful candidate feels confident in systems, processes and regulatory requirements, while also valuing initiative and professionalism in the day-to-day running of the role. About the School This Guildford independent school is known for high academic standards, strong pastoral care and a well-organised, purposeful working environment. Pupils are respectful, engaged and ambitious, and staff benefit from a professional culture where expertise, care and attention to detail are highly valued. The school places strong emphasis on both academic excellence and wider development, and the administrative team plays an important part in supporting that success. Staff benefit from a collaborative environment, clear systems and a strong sense of shared purpose. Key Information Location: Guildford Start Date: ASAP / next term (or by agreement) Contract: Full-time, permanent (or as agreed) Salary: Competitive, dependent on experience What the School is Looking For The successful candidate will ideally have: Experience in examinations administration, school administration or a similarly detailed operational role Excellent organisation and attention to detail, with the ability to manage deadlines accurately Strong communication skills and a professional, calm manner Confidence using IT systems, including spreadsheets, management information systems and database-style platforms Understanding of confidentiality, compliance and professional boundaries The ability to work under pressure, prioritise effectively and maintain accuracy School-based experience is highly desirable, although candidates with relevant transferable experience in regulated or highly administrative environments will also be considered. Why Join This School Key role in a high-performing academic environment Supportive and professional administrative team Opportunity to lead an important operational area with real impact on pupil experience Well-organised school culture with clear systems and strong standards A varied and purposeful role in a respected Guildford independent school This is an excellent opportunity for an Exams Officer who wants to play a central role in ensuring examinations are delivered smoothly, accurately and professionally in a high-achieving Guildford independent school.