Reboot Monkey is a global datacenter services provider headquartered in Haarlem, Netherlands, operating 24 green-powered facilities across 6 continents. We deliver colocation, IP transit, smart hands, remote hands, and managed datacenter services to clients worldwide. We're a lean, remote-first team building the infrastructure backbone of the internet.
This is a hands-on finance and administration role. No managing large teams, no strategic CFO work — accurate, timely bookkeeping, invoice processing, vendor payments, and monthly financial reporting.
Right now the CEO handles the company's financial administration on top of everything else. That is not sustainable. You take ownership of the financial operations so the CEO has a clean P&L by the 5th of each month and can trust that every vendor invoice is processed within 48 hours and every payment goes out on time.
Day-to-day you will:
Process incoming invoices from vendors and contractors within 48 hours — log, categorise, flag for payment
Process outgoing invoices to clients — generate, send, and follow up on outstanding payments
Maintain a vendor payment schedule so nothing is paid late
Track all expenses in a shared spreadsheet (updated weekly)
Prepare the monthly P&L report by the 5th of each month
Support the CEO with ad hoc admin tasks: contract filing, vendor onboarding paperwork, expense reimbursements
Coordinate with the outsourced bookkeeper / Dutch accounting firm on VAT filing
Flag cash flow issues proactively
Invoice processing time: Within 48 hours of receipt
Monthly P&L report: Delivered to Michel by the 5th of each month
Vendor payment accuracy: 100% on-time payments
Expense tracking: Spreadsheet updated weekly, never more than 5 business days behind
Bookkeeping or accounting experience — you have processed invoices, tracked expenses, and produced financial summaries before
Excel or Google Sheets proficiency: formulas, pivot tables, clean financial layouts
Invoice processing experience: accounts payable and accounts receivable
Fluent written English
Available for 4+ hours overlap with CET business hours
Familiarity with Dutch/EU invoicing: BTW (VAT), mandatory invoice fields, EU reverse charge
Experience using Wise or similar international payment platforms
Familiarity with Xero, Exact Online, or similar Dutch accounting software
Vendor management experience
Experience with international teams across multiple currencies
Monthly retainer: EUR 400–600 depending on experience
Arrangement: Freelance / contractor — you invoice us monthly
Hours: Full-time, 40 hours/week tracked via Hubstaff
Performance reviews: Every 2 weeks for the first 3 months, then monthly
Payment: Monthly, on the 5th of each month
Flexible, but 4+ hours daily overlap with CET required. Vendor correspondence, client invoice follow-up, and coordination with the CEO happen during European business hours.
Application review — within 1–2 business days
Initial video call with Michel (CEO) — 30 minutes
Paid trial task — 4–8 hours: reconcile 20 mock invoices, identify discrepancies, categorise expenses, produce a one-page P&L summary. EUR 50.
Reference check
Decision — within 1 week of trial
Week 1: Shadow existing process (handover from CEO). Review vendor list, payment history, outstanding invoices. Set up tracking spreadsheet.
Week 2: Take ownership of all new invoice processing. CEO reviews and approves payments until calibrated.
Week 3: Produce first P&L summary with CEO support.
Week 4: Fully independent. First solo P&L report by the 5th.
Apply with: Your CV, a brief description of your bookkeeping/accounting experience, any accounting software used, and your current timezone.
Bookkeeping experience, Excel/Sheets proficiency, invoice processing, fluent English, 4+ hours CET overlap
Finance and Admin Assistant — Remote • London, ENG, GB
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