Office Administrator

Make your mark with Colas Rail UK

At Colas Rail, differences matter. Join a team where being your authentic self is respected, encouraged, and vital to our success. At Colas Rail you'll be at home. You'll be welcomed into an inclusive team where there's a role for every talent and a close-knit, familial culture. You will also get the opportunity to help us transform transportation, set new standards, and dare to be different.

This is true because...

• We value everyone as part of the same team.
• We treat everyone as equals - and everyone is approachable, from the CEO down.
• We put you in control of your career to lead and grow in any way you want.
• We have a culture of care, from safe working environments to diversity and inclusion.
• We're renowned for innovation, adopting new ideas, and daring to be different.
• We are building a more sustainable future and our projects impact infrastructure for generations.
  
  

About Us

Step into the world of Colas Rail, where a century of expertise merges with a daring spirit to shape the future of rail infrastructure.

At Colas Rail, we deliver transport solutions for sustainable mobility. We are a leading rail infrastructure business with on track plant and freight capabilities. As a subsidiary of the Colas Group, we are part of over a hundred years' experience in delivering major innovations across our sector. Every day, thousands of trains run on tracks built, designed, or maintained by Colas Rail.

Leading by our Values

Our values, Respect, Commitment, Pioneering and Sharing are at the heart of everything we do. These values feed into our main strategies and accompany us daily in realising our ambitions.

We Respect our employees, celebrate diversity and foster a culture of safety, care and respect for everyone we interact with. We care about our employee’s wellbeing and create an environment of inclusivity and support.

We Commit by showing up wholeheartedly. When we commit together, we invest in everyone’s success. We invest in our customers, our teams and our colleagues, and we lead with safety, integrity, passion, purpose, ethics and transparency.

We Share as we all hold knowledge that could and should be shared, enabling us to grow and making us a strong collective. We have a passion for excellence, celebrating achievements and nurturing talent.

We Pioneer to push boundaries, imagine what does not yet exist and dare to do what others do not. We innovate with ambition, and we find solutions.

Even if you don't meet every requirement, please don't rule yourself out, we still encourage you to apply if your skills, values, and experience align to the role.

Purpose of the Role

Provide general support to the Rail Grinding & Milling team in delivering an efficient and optimised service to the business. In particular, tracking and managing safety work packs on behalf of Network Rail. Ensuring the packs are signed off and returned to the Network Rail delivery unit in the specified timeframes. Overseeing the ordering of water and Fuel of the machines ensuring delivery takes place on the specified dates.

Person Specification

• Highly proficient user of Microsoft Office, especially Word and Excel
• Excellent communication skills, both written and verbal
• Ability to prioritise work, and achieve deadlines
• Excellent attention to detail and organisational skills
• Team player with an ability to work on own initiative
• Proven ability to work to changing deadlines and able to multi-task
• Ability to gather robust data and produce clear reports when required
• Ability to communicate with a diverse range of individuals at all levels and using a range of methods including face to face, telephone and email.
• Excellent organisation skills, including ability to prioritise and work within contractual deadlines
• Ability to work on own initiative also as a team member, providing support to the team as and when necessary.

Key Responsibilities

• Collate Safety Work Packs
• Ordering of Fuel and water for the Rail Grinders
• General administrative duties
• Trained in Fleet Asset Management Systems
• Trained in NROL planning system
• Any other administrative reasonable duties as required
• Ability to communicate with a diverse range of individuals at all levels and using a range of methods including face to face, telephone and email.
• Excellent organisation skills, including ability to prioritise and work within contractual deadlines
• Data inputting on Colas systems
• As you will expect the organisation may change from time to time and you will be expected to meet the operational requirements.
• Any other reasonable duties as required from time to time.

What We Offer

• Competitive Salary
• 26 days Annual Leave
• Industry leading Life Assurance
• Healthcare Cash Plan
• Wellbeing Employee
• Assistant Programme Pension Scheme
• Eye Care Vouchers
• Long Service Award Season
• Ticket Loan
• Occupational Health Service

We are committed to fostering an inclusive and diverse workplace. We believe that diversity drives innovation and creativity, and we actively seek to create an environment where everyone feels welcome, heard, valued and respected. Regardless of background, disability, age, race, religion, or gender, everyone is welcome at Colas Rail.

We strive to promote equity and eliminate discrimination, actively seeking to create a workforce reflective of communities we serve. We welcome applicants from all backgrounds, offering flexible and inclusive adjustments to the interview process.

As part of a positive action drive to address under-representation we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010.

We are proudly part of the Disability Confidence Scheme, and as such we operate a Guaranteed Interview Scheme if you meet the minimum requirements.

On joining Colas Rail you’ll have access to our growing Employee Network Groups including Railbow (representing the LGBTQ+ community), BeyonDisability (representing those with disabilities) and Cross Culture (representing people from ethnic backgrounds). Everyone is welcome to join our network groups whether you are part of the community or an ally.

Work life balance is important to us; flexible working options are available where feasible and dependant on the role. Please discuss this during the interview process.

Join us in making a positive impact! Apply and be part of a team that values diversity and embraces unique perspectives.