Wedding and Events Coordinator

An exciting opportunity has arisen for a experienced and ambitious Wedding and Events Coordinator to join our incredible sales team, actively selling and promoting weddings and events at one of our most beautiful venues, The Sun Pavilion! Nestled in the heart of Harrogate Valley Gardens, The Sun Pavilion is a prestigious venue famous for it's glass dome and magical history. A favourite for the locals and a big seller as a wedding venue, The Sun Pavilion is an incredible events spot therefore we are looking for the right person to help sell it's magic. This position will be primarily be based at our Head Office in Garforth for all sales and coordination based tasks however, you will be required to attend the venue on Wedding days to support the client on their big day, alongside priority show rounds, tastings and wedding fairs. This is an excellent opportunity for someone who is already working in the wedding world and is looking for their next challenge. About Us We are also the European Catering Division for Legends Global, the global leader in delivering live entertainment and events. CGC Event Caterers is a long-established caterer with decades of experience in the hospitality industry. We operate at venues of all sizes and have exclusivity at prominent sporting, entertainment, and cultural locations across the UK. In the UK, we proudly operate at the following venues: Eight Yorkshire Racecourses, including the world-famous York Racecourse Yorkshire Event Centre – Harrogate LNER Community Stadium – York Theatre Royal and Concert Hall – Nottingham What can we offer you? Other than the opportunity to work at a number of incredible events and guaranteed progression in your role, there are a number of other amazing benefits we can offer you: You will work hard at CGC, but you will be rewarded with lots of time to relax and rest with 25 days of annual leave. We understand that you have a life outside of work and want to ensure that your loved ones will always be taken care of whilst you’re contributing to our success with our Life Assurance policy. Have a dental bill? Need to book a counselling session? Or even help with Physio costs? With the support of Healthshield, CGC will help with these unexpected costs for you and any children. We understand that occasionally you might need some support to feel your best, so we have teamed up with AXA Health to provide our people with an Employee Assistance Programme (EAP) to support mental health in the workplace. Free on-site parking – enjoy the convenience of stress-free parking, right where you work! Responsibilities Proactively promote The Sun Pavilion, driving weddings, conferences and event bookings Convert enquiries and follow up on leads to draw in business Full wedding and event coordination, from initial enquire through to event delivery and everything in between Preparing proposals and working with the client to help deliver the best possible experience we can provide Carrying out venue show rounds and host venue viewing days Creating contracts, collecting payments and ensuring regular communication with the client throughout the entire process Liaising with industry suppliers and external vendors Planning, diarising and managing all The Sun Pavilion bookings Attending external networking events and showcases to promote the venue Work with the Head of Weddings and Events to ensure the successful delivery of all events Actively work with the Senior Client Relationship Manager and wider events team for new ideas and promotions for the venue Working closely with Marketing to align on campaigns Person Specification Previous Wedding and Events coordination experience Previous experience proactively selling a hospitality service Excellent written, telephone and face to face communication skills Highly organised, focused and self-motivated Existing knowledge of CRM/Event Management systems is desirable Proficient in Microsoft Word, Excel, PowerPoint and Outlook A full, UK drivers license and access to own transport is desirable Must be comfortable travelling to The Sun Pavilion to meet the role's requirements Recruitment Process Stage 1: Telephone call with Recruitment Coordinator and Senior Client Relationship Manager Stage 2: Face to face interview with allocated task to be completed during the interview to assist with understanding your skill set. Inclusive Workplace We are committed to leading the entertainment industry towards a greener, faster, and more innovative digital future. There’s never been a better time to join our team. We aim to be an inclusive organisation, trusted and admired by our employees, customers, and suppliers. Join us and make a significant impact from day one. We are committed to active inclusion, diversity, and equal opportunities. This commitment begins with our recruitment and selection process. We welcome discussions about flexible working arrangements. If you need reasonable adjustments at any stage of our recruitment process, please let us know in your application. We are dedicated to providing a fair and transparent assessment process and will do our upmost to accommodate your needs.