Payroll Administrator

Want to be part of a UK hub, in a global business that is scaling rapidly, evolving fast and radically changing the decades old delivery universe? If so, read on, as we’re looking for a ­­­­Payroll Administrator to join our Maidstone team! The InPost Newstrade division specialises in final-mile delivery for newspaper publishers and magazine distributors, covering 75% of the UK and Ireland with a 45% market share. Operating from 36 locations, it delivers almost 1bn newspapers, magazines, and collectibles to around 21,000 customers. The division includes core final-mile operations, magazine primary distribution, corporate distribution, outsourced retail consultancy, and airside media placement. As our network grows at lightning speed, so do the opportunities within it. This is your chance to be part of something big, where every day is fast-paced, impactful, and full of possibilities. About the role: We are seeking a detail oriented Payroll Administrator to support the full employee lifecycle, from onboarding new starters to off boarding leavers, while ensuring payroll accuracy and legal compliance. You will manage Right to Work checks, maintain employee records, process shift and payroll changes, calculate holiday and sickness adjustments, and ensure all payroll data is accurate and submitted within strict deadlines. The role also involves producing reports, supporting audits, and advising managers on payroll processes. This position requires strong organisational skills, attention to detail, confidentiality, and the ability to work accurately under pressure. 📍 Location: Unit C Larkfield Industrial estate, New Hythe Lane, Aylesford, ME20 6SW 📅 Shift Pattern: Monday - Friday 🕒 Hours: Monday - Thursday 09:00am – 17:00pm / Friday 09:00am – 15:00pm 💰 Salary: £26,000 - £28,000 depending on experience What you’ll be doing: Onboarding new starters and off-boarding leavers, including checking details, completing paperwork, allocating salaries, and calculating holiday accruals. Completing Right to Work checks and maintaining compliance, including notifying managers of expiries. Managing schedules, pay rules, shift changes, and holiday accruals in Kronos and iTrent. Maintaining accurate personnel records, files, and Excel holiday sheets. Processing payroll adjustments, including sick pay, AWOL, LTS pay, and other deductions. Producing payroll reports, distilling management information, and supporting audits. Advising managers and depots on payroll processes and system use. Distributing payroll information to depots and working to strict payroll deadlines. Writing letters such as AWOL notifications and change letters. Ensuring GDPR and data compliance at all times. What we need from you: Proven experience in payroll administration or a similar role, with strong attention to detail. Excellent organisational and time-management skills, with the ability to work accurately under strict deadlines. Proficiency with payroll and scheduling systems (e.g., Kronos, iTrent) and Excel. Strong understanding of payroll processes, holiday accrual, and absence management. Knowledge of data protection regulations and GDPR compliance. Excellent communication skills, with the ability to advise managers and colleagues on payroll matters. A proactive and solution-focused approach, with the ability to work independently and as part of a team. Right to Work in the UK is essential. Perks of the job!: We love to reward our people for the great work they do: 🪴 Build a secure future with a competitive Pension Scheme 🌟 Peace of mind with Life Insurance 🚴 Stay active with our Cycle2Work scheme 🤝 Get the support you need with our Employee Assistance Program The InPost process: We pride ourselves on our candidate experience. We want to make this as straightforward as possible, for you and for us! We will try our best to get back to you within a few days to let you know if we’d like to take you to the first stage. Throughout our process, you will get the opportunity to meet a cross-section of our friendly team members to get a sense of our culture, and a good understanding of the role, team and business. Our interviews are a combination of skills and experience + values-based competency questions. Your talent partner will guide you through each stage. At InPost, we love uniqueness. Our strength is our people. We strive to create an open, equal, inclusive environment in which everyone has the opportunity to flourish and be themselves.