Kitchen Admin

Description: Olympia Events is more than an exhibition venue, conference centre and live-event space - it’s an inspiration. Against a backdrop of grand Victorian architecture, the seven connected spaces inspire engagement and enjoyment. Olympia Events is recognised in the industry for exceptional levels of customer service and support, and our numerous awards are testament to our clients' satisfaction. Beyond the walls of our venue, Olympia is on the ground, working to invest in people, strengthen our communities, and protect the environment. Olympia Events is undergoing a period of change. In 2017, the venue was bought by a consortium led by Yoo Capital and Deutsche Finance international. Work is currently underway to transform the wider estate into a cultural hub of which Olympia Events will be the central part. Once complete, the estate will include a new theatre, music venue, two hotels, over 30 eateries, world-class office space and over two acres of public realm. More information can be found at https://olympia.co.uk/ Olympia Events is part of Legends Global which is the world’s leading venue management company and producer of live event experiences. With over 450+ premier venues spanning worldwide, we operate and invest in the world's most important stadiums, arenas, convention centres and theatres, including entertainment districts and mixed-use developments. Job Purpose: The Kitchen admin supports the culinary team by managing all administrative, compliance and operational record‑keeping duties within the kitchen. This role ensures accurate documentation of deliveries, invoices, stock levels, allergen and calorie information, and supports food safety and HACCP compliance. They will play a vital role in ensuring the kitchen runs efficiently and meets all regulatory standards while enabling the culinary team to focus on food production and service. Key responsibilities · Collate, record and reconcile daily deliveries, invoices, and credit notes · Maintain accurate supplier documentation and assist with resolving invoice discrepancies · Use Menu Guide, Nutritics and internal tools to create and update allergen, nutritional and calorie information · Ensure all HACCP, food safety and health & safety procedures are followed, completed, and stored correctly · Maintain up‑to‑date compliance logs, including temperature records and cleaning schedules · Support with monthly stock taking, reporting variances and maintaining accurate stock files · Assist chefs with menu and recipe administrative tasks, including data entry and documentation · Maintain organised filing systems for kitchen documentation (digital and physical) · Liaise with suppliers, procurement and finance to ensure smooth operational flow · Provide general administrative support to the Head Chef and wider culinary leadership team · Support cost‑control efforts by ensuring accurate tracking and documentation of stock, waste and usage Person specification · Previous experience in an administrative or coordinator role, ideally within hospitality or a catering environment · Strong organisational skills with excellent attention to detail · Confident using digital systems and software; experience with Nutritics or similar tools is an advantage · Understanding of food safety, allergens or kitchen compliance (training can be provided) · Ability to prioritise tasks and manage time effectively in a busy operational environment · Strong communication skills and the ability to work collaboratively with culinary and operational teams · Proactive, reliable, and able to work independently with minimal supervision Olympia Events is fully committed to ensuring the safety and wellbeing of all children, young people and adults at risk (vulnerable groups) that attend our premises. As a consequence, Olympia Events may require any successful applicant to complete a DBS Check prior to working in our business. Olympia Events is committed to Equality, Diversity and Inclusion and excepts all its people to have a positive commitment to EDI by treating others fairly and not committing any form of discrimination, victimisation or harassment and to promote positive working relationships amongst employees and stakeholders. This Job Description is not intended to be exhaustive, the duties and responsibilities may therefore vary over according to the changing needs of the business.