Legal Administrator

Kennedys Healthcare Division advise the NHS Resolution, NHS Trusts and medical malpractice insurers of private hospitals, clinics and practitioners on EL/PL and clinical negligence claims. The team advise on medical insurance coverage, health law advice, and regulatory matters and represent clients at inquests and judicial reviews. The team have a presence across our London, Cambridge, Birmingham, Newcastle and some of our global offices.

This is a hybrid role, where you will be providing support to the Resource Coordinators and assisting them with some of their tasks.

You will also work within the admin team and pick up tasks, new instructions and post alongside the other team members.

Your time will be split across both roles depending on where your support is needed most on a daily basis.

You will assist the RC team with managing some of their inboxes.

Key Responsibilities:

• Comply with firm procedures, quality standards, information security requirements and established protocols.
• Process incoming post and DX, ensuring timely electronic distribution
• Enter and update key data to case management systems – contacts, court details/dates and tasks
• Prepare correspondence and documentation for signature in accordance with the New Instructions process.
• Provide administrative support to the Healthcare team, including file management, document handling and contributing to effective team processes and systems.
• Scan, print and manage documents as required.
• Electronically coding post and saving to Kase
• Manage the accurate E-filing of documents using iManage
• Undertake any other duties which from time to time may be allocated.
• Proactively manage workload and capacity, communicating with Team and taking on additional tasks when required

Additional Responsibilities

• Maintain the high standard of service offered to the Firm's internal clients and to assist in creating and developing the professional reputation of the department
• Understand and live by Kennedys values – approachable, straightforward, supportive and distinctive
• Be subject to varying degrees of supervision on a day-to-day basis
• Create and maintain professional and positive relationships with, clients, partners and employees
• Work in line with the Firm's Core Values - approachable, straightforward, supportive, distinctive and ambitious. and the Contribution Areas which are specific to role and level
• Act as a Trusted Advisor by building relationships across business services to ensure a consistent approach and service
• Undertake any specific training as and when required by the HR Department, supervisor or Partners of the Firm
• Operate safely and considerately in the workplace.

Other Responsibilities

• Maintain the confidentiality, security and integrity of client, practice and firm information at all times.

About Kennedys

Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 3,000 people in 45 offices across 18 countries around the world we have some of the most respected legal minds in their field.

Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.

We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.

What do we have to offer?

We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.

Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable, straightforward, supportive, distinctive and ambitious. Our are at the core of who we are and what make us a great firm to work with and for.

The Firm recognises the value of investing in our people's development and believes our culture and values contribute to the quality of our work and of our client relationships. With a culture of on-the-job and experiential learning, peer to peer learning, mentoring, resources and tools that enable you to drive your career, we can support your development in your current and future roles. A variety of other opportunities are available including secondments to clients and our global offices.

We strive to celebrate empower our people and ensure everyone can bring their authentic selves to work. We've created a culture based on client service, professional excellence, hard work and trust, where diversity, equity and inclusion (DE&I) is a key priority. We recognise that many of our people want to work for an employer that is aligned to their values, which is why we are building an inclusive culture, decarbonising our operations and supporting our people to thrive at work. Our people are the key to driving this change and helping us to make a difference to our clients, our people and the communities in which we live and work.

Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.