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Neilson Financial Services
Office Manager - Part TimeNeilson Financial Services • Tewkesbury, England, GB
Office Manager - Part Time

Office Manager - Part Time

Neilson Financial Services • Tewkesbury, England, GB
30+ days ago
Job type
  • Part-time
Job description

Job Description

Office Manager (Part time 16 hours)

Position Summary

The Office Manager/Business Support Officer acts as the first point of contact for visitors, customers, clients and suppliers and is tasked with maintaining a professional, welcoming image of Neilson Financial Services as a company. This person should have outstanding communication skills to liaise with internal and external stakeholders, work with integrity, handle confidential tasks, and multi-task effectively to support teams across all levels of the business.

Qualifications

Pre-requisite Knowledge & Skills

  • Previous experience in a varied front of house role dealing with receptionist duties, facilities, and general administrative functions
  • Proven ability to interact over the telephone and face-to-face in a clear and professional manner
  • Background of working in a fast paced, flexible and challenging environment
  • Ability to multitask effectively
  • Accuracy and attention to detail
  • Intermediate PC, Word, Outlook and Excel skills
  • Excellent organisation skills

Duties and Responsibilities

  • Managing and maintaining a clean and tidy area at all times
  • Acting as first point of contact for all external customers, clients and providers; directing enquiries efficiently to the correct department
  • Represent a positive, optimistic and enthusiastic ambassador for the business
  • Manage internal complaints regarding the office environment and resolve efficiently, or escalate as appropriate
  • Maintain cleanliness of all meeting rooms, ensuring clean and tidy morning and evening daily
  • Replenish supplies and ensure stock ordered as required
  • Manage all incoming and outgoing post and post room function for the business
  • Support adhoc projects for various departments as and when required
  • Provide assistance to the onboarding process for new starters, including training material preparation and collation, security access passes, workstation assessments and desk preparation
  • Event planning including quarterly awards, incentives, sales drives and social calendar activity
  • Look to improve processes or procedures to increase efficiency
  • Booking meetings as required and arranging refreshments or catering for events using agreed suppliers
  • Manage all administrative tasks effectively within required timeframes
  • Update and maintain master security log including parking allocations, security pass IDs and leaver deactivation

What’s in it for you?

  • Exceptional training – giving you tools to succeed throughout your NFS career
  • We work hard but have fun too; regular theme days and charity events
  • Life Assurance from day 1
  • Employee Assistance Programme for support with life matters
  • Discounts for coffee, restaurants, cinemas, gyms and more
  • Well-being benefits including free fruit, flu vaccinations, cycle to work, eye test vouchers
  • Enhanced maternity and paternity pay
  • Pension and 23 days holiday
  • Hours: Monday to Friday. Part-time 16 hours

Seniority level

  • Entry level

Employment type

  • Part-time

Job function

  • General Business
  • Industries
  • Insurance
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Office Manager - Part Time • Tewkesbury, England, GB

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