PA - Real Estate - 12mth FTC

Direct message the job poster from SheridansREPORTING TO: Head of DepartmentTERM: FTC 12 monthHOURS: Full-time, 9:30am – 5:30pm, Monday to Friday with one hour for lunch.A flexible approach to working hours is a must, overtime may be required at busy times.We currently operate a hybrid working policy with at least 3 days office working per week. Our hybrid working policy is discretionary and may be subject to change.ABOUT SHERIDANSSheridans is a leading London law firm whose lawyers combine the in-depth legal knowledge and breadth of expertise and experience required to give unparalleled advice to their clients.Since 1956, Sheridans has represented individuals and organisations across a wide variety of sectors, providing quality advice which is commercially focussed and personally delivered. Specialist lawyers in leisure, media and entertainment work closely alongside the firm’s corporate finance, employment, real estate and dispute resolution groups to provide a truly bespoke service to its clients.ABOUT THE TEAMThe team advises clients across Sheridans’ core sectors, with typical clients including property investors/developers, owner-managed businesses, high net worth individuals, family trusts, large corporates and PLCs.The team specialises in commercial and residential property transactions including acquisition and disposal of sites for the purpose of owner occupancy, lettings or residential and commercial development, acquisition of mixed use investment properties, joint ventures, property finance, landlord and tenant matters, notably negotiation, and granting of leases of hotel and leisure space, retail premises, restaurants, office space, industrial units, location agreements and concession agreements.The team provides a full service throughout the lifecycle of the transaction and beyond, providing input, exploring issues/options and viability, advising on all property related legal matters, utilising the depth and breadth of the knowledge of the team to navigate clients to the ultimate desired result.ABOUT THE OPPORTUNITYWe are seeking a PA/Paralegal to join our Real Estate team at Sheridans. Working alongside the Principal Partner, we are seeking an experienced individual with many years of prior, direct Real Estate experience to join us and assist with Commercial and Private Client property matters.RESPONSIBILITIESConsistently delivering a high-quality work product while managing deadlinesInitiating and overseeing the file matter opening process, including due diligence and liaison with clients regarding ID documents, escalating to the compliance team when appropriateAssisting Principal and other members of the team with day-to-day matter transaction management (filing emails/documents, updating checklists etc.)Preparing both paper and electronic transaction bibles, including creating a detailed index, photocopying, scanning, and collating documents to be sent to the client and to be used internallyPreparing files for closings and archivingExtensive document work, including preparing redline/comparison documents using CompareDocs/pdfDocs/PowerPDF and ad-hoc printing tasks. Typing tasks using handwritten amends and amending correspondence and documents as requiredPrinting, organising and scanning documents and emails into the document management/file management system (iManage and Lawman)Extensive diary management for Principal: arranging meetings, lunches, and scheduling conference calls taking full ownership, chasing and liaising with attendees, both internal and external. Organising travel and preparing itineraries when appropriatePreparation and coordination of accurate monthly client bills, including proof reading and amending narratives each monthLiaising with local authorities and agenciesConducting researchManaging Stamp Duty Land Tax Returns and Land Registry applications and handling pre and post-completion tasksAssisting with drafting, negotiating and completing standardised, short term and contracted out leasesAssisting with lease renewals and licensing (underlet, assign, alterations)Assisting with surrenders, rent reviews and deeds of variationThe above is not an exhaustive list of duties, and you will be expected to perform different tasks as necessitated by your changing role within the Firm and the overall business needs.Skills & experiencePrevious experience in Real Estate law – this is an essential requirement and only candidates with Real Estate experience will be consideredDemonstrated high level effective experience as a Real Estate Paralegal or PAIntermediate to advanced skill level with the Microsoft suite (Outlook, Word, Excel), pdfDocs, PowerPDF, Adobe and DocuSignFamiliarity with GDPR and ability to adhere to confidentiality / compliance procedures and the ability to act with discretion whilst maintaining privacyCalm under pressure, adaptable, flexible and patient given the nature of the work and clienteleWilling to build relationships and liaise comfortably with people both internally and externally at all levelsHigh level of organisation and time management skills. Strong attention to detail with good judgement, initiative and problem-solving skillsConfidently able to multi-task, particularly when managing your workload under pressure, and working to any given deadlinesA team player with a positive and ‘can-do’ attitude, who is friendly, professional, reliable, enthusiastic and confident to learn and ask for helpQualificationsA strong academic recordQualifications such as a Bachelor’s degree in law (LLB) or CILEx Level 3 Diploma for Legal Secretaries are desired, but not essentialEQUAL OPPORTUNITIESOur aim is for all staff to feel welcomed at Sheridans and ultimately be their true self at work. We are proud to promote inclusion & diversity among clients, candidates, and staff as an equal opportunities employer. It is our policy to support people who hold Protected Characteristics (under the Equality Act 2010) both internally and externally through supporting practices based solely upon merit.