Talent Acquisition Administrator

About the job

Flatpay is one of Europe's fastest-growing fintech companies and we've recently launched in the UK.

Role Details

Role: Talent Acquisition Administrator
Location: 5 days a week – London, White City
Reports to: Senior Talent Partner

About the Role

Flatpay is scaling its UK field sales and customer support teams at pace. We're hiring continuously across multiple regions and roles, and we need a Talent Acquisition Administrator who can keep that pipeline moving — efficiently, professionally, and at volume.

This is a hands-on, high-throughput role. You'll be the engine of our recruitment process: posting roles, screening applications, running first-stage phone calls, scheduling interviews, and keeping our ATS clean. On any given week you'll be working across 6–10 live vacancies and speaking to dozens of candidates.

It's an entry point into recruitment — ideal for someone with up to a year of experience in TA, HR, or a high-volume customer-facing role who's ready to learn recruitment properly. We provide structured training and a clear development path.

Responsibilities

• Run the top of the funnel — post roles across job boards and LinkedIn, manage inbound applications, and screen CVs against agreed criteria (typically 50–150 applications per role)
• Conduct first-stage phone screens — work from structured scripts to qualify candidates against role criteria (typically 25-45 screens per week) and make clear, defensible pass/fail decisions
• Source proactively — use LinkedIn Recruiter, job board databases, and referral channels to build pipelines for evergreen regional sales roles
• Coordinate at pace — schedule interviews and assessment days across multiple stakeholders, manage candidate diaries, and resolve scheduling conflicts
• Own ATS hygiene — keep Personio accurate and up to date with candidate stages, notes, rejection reasons, and source data
• Deliver a strong candidate experience — respond quickly, communicate clearly, and ensure every candidate leaves with a good impression of Flatpay
• Support offers and handover — prepare offer documentation and hand over cleanly to People Operations for pre-employment checks and onboarding

Skills & Attributes

• Up to one year's experience in recruitment, HR, or a high-volume operational role
• Comfortable on the phone — confident, warm, and able to ask the right questions to qualify candidates quickly
• Strong written communication and attention to detail
• Highly organised — you can hold multiple priorities without losing track
• Process-minded — you understand why consistency matters in hiring
• Resilient and pragmatic — volume recruitment means a high volume of 'no' alongside the 'yes'
• Curious about people and what makes them tick
• Comfortable with ambiguity and willing to flag when a process isn't working

Nice to have

• Experience using LinkedIn Recruiter
• Exposure to sales hiring (BDR, field sales, AE)

Our Values

At Flatpay, how we work matters as much as what we achieve.

Happy Humans — We bring energy to our work and create teams people enjoy being part of.

No Assholes — We perform at a high level while treating colleagues and customers with respect.

It's Our Business, Own It — Everyone takes responsibility and manages their work like it's their own business.

Start With No — We challenge ideas, think commercially and focus on what truly creates value.

Sky-High Ambitions — We set bold goals and expect people to keep raising the bar.

The Best Argument Wins — Titles don't decide outcomes. We debate openly to reach the best decisions.

Background & Requirements

• Up to one year's experience in recruitment, HR, or a high-volume customer-facing role
• Fluent in English
• Right to work in the UK (visa sponsorship is not available for this role)

About us

Welcome to Flatpay!

Flatpay is not just another payment solution; we are dedicated to innovating the market for payment solutions and financial services in the SME segment with our customer-centric and transparent services.

Today, we are one of the fastest-growing fintech companies out of the Nordics - and Denmark's fastest unicorn!

Flatpay is more than just work. We believe in fostering a vibrant and fun work culture where our ambitious colleagues can thrive. As part of our team, you will be one of +2.000 passionate colleagues dedicated to making a difference in the world of payments.

What sets Flatpay apart is our dedication. We continuously strive to stay ahead of the curve, adapting our solutions to meet our client's evolving needs.

Let's shape the future of merchants together!