Administrative Assistant

Administrative Assistant

Location: Swansea
Contract: Permanent, Full-time
Hours: Monday – Friday, 9am – 5pm , 37.5 hours
Start Date: ASAP

Are you a client-focused, organised professional who thrives in a client-facing role and enjoys being at the heart of a busy, dynamic legal office? At Redkite Solicitors, we’re seeking a confident, personable Administrative Assistant to provide first-class front-of-house and administrative support.

As a key member of our office support team, you’ll be the first point of contact for clients and visitors, as well as an essential contributor to the smooth day-to-day running of the office. From welcoming clients and handling enquiries to coordinating administrative tasks and supporting colleagues, you’ll play a vital role in delivering a professional, seamless experience across the firm.

Redkite Solicitors has been trusted to provide exceptional legal advice to individuals, families, and businesses since 1898. As a progressive, full-service law firm, we’re driven by growth and innovation, continuously expanding our reach to meet the diverse needs of our clients. With nearly 300 dedicated professionals, we’re proud to be recognised as an employer of choice, with a number of our lawyers recognised in both Legal 500 and Chambers, reflecting the strength and quality of our expertise. Our ongoing commitment to excellence and expansion ensures Redkite remains at the forefront of the legal sector.

Candidates should be aware that their first day of employment may be based at an alternative Redkite office, for group onboarding. A willingness to travel and spend the day away from your usual place of work is therefore required.

What will you be doing?

• Serve as the first point of contact for clients and visitors, delivering a warm, professional welcome in person and over the phone
  
• Coordinate meeting room bookings, set up refreshments and ensure rooms are prepared to a high standard for client meetings and consultations
  
• Liaise with senior stakeholders, partners, and external guests with tact, discretion, and efficiency.
  
• Assist staff with day-to-day administrative tasks, including document handling, filing, scanning, and post
  
• Manage incoming calls and correspondence, directing queries promptly and professionally
  
• Handle routine office ordering and supply management with attention to cost-efficiency and consistency
  
• Ensure the office is compliant with health & safety requirements, including checklists and coordination with external contractors
  

Requirements

Who we’re looking for?

• Strong interpersonal and communication skills, with the ability to build and maintain positive relationships with clients.
  
• Client-focused mindset, always delivering a professional and welcoming experience.
  
• Excellent organisational skills with a keen eye for detail and the ability to manage competing priorities.
  
• Ability to remain calm and composed under pressure.
  
• Confidence in a front-of-house role, acting as the face of the office and representing the firm with professionalism.
  
• Team-oriented attitude, with a willingness to support others and take initiative.
  
• Discretion and reliability, especially when handling sensitive information.
  
• Flexibility to travel when required.
  

Benefits

What’s in it for you?

We’re committed to creating a supportive, inclusive, and high-performing legal team. You’ll be joining colleagues who are not only legally excellent but also commercially astute and down-to-earth. We value trust, boldness, excellence and teamwork – and we want you to thrive as part of that.

• Generous annual leave entitlement, plus bank holidays
  
• Holiday buy and sell scheme
  
• Contributions to gym membership
  
• Career development
  
• Redkite rewards scheme
  

... and much more

How to Apply

If you’re ready to make a difference in a positive and dynamic environment, we’d love to hear from you.

At Redkite, we are committed to creating a diverse, inclusive, and supportive workplace where everyone is valued. We welcome applicants from all backgrounds, including gender, race, ethnicity, sexual orientation, disability, age, religion, and neurodiversity. We are dedicated to providing reasonable adjustments throughout the recruitment process and beyond to ensure all employees can thrive. If you need any reasonable adjustments at any stage of the recruitment process, please let us know and we will be happy to support you. We believe that diversity strengthens our team and helps us better serve our clients.