Sorting and prioritising mail received into the accounts payable email mail box
Matching invoices to purchase order and delivery note, resolving discrepancies by liaising with vendors and internal teams.
Manage end-to-end receipt of all supplier invoices: verify accuracy, apply correct SAP cost center coding, select appropriate bank details, and ensure optimal VAT recovery.
Setting up of new supplier and employees in SAP
Processing of staff expenses
Ad hoc journal posting as required
Expedite urgent invoices and resolve payment queries swiftly; return incorrect or incomplete invoices to vendors for correction.
Interpret VAT rules and regulations to ensure accurate tax treatment across diverse transaction types.
Develop and maintain collaborative relationships with internal partners (Procurement, Treasury, Budget Holders) and external vendors to resolve anomalies, disputes, and other compliance issues.
Liaise with cross-functional teams to ensure seamless invoice flow and prompt resolution of system or process bottlenecks.
Maintain a high level of accuracy in all data inputs while effectively prioritising and managing a dynamic invoice workload.
Various ad hoc duties as required
Accounts Payable Assistant • Aberdeen, United Kingdom
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