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Office Angels Limited
AdministratorOffice Angels Limited • Edinburgh, United Kingdom
No longer accepting applications
Administrator

Administrator

Office Angels Limited • Edinburgh, United Kingdom
17 days ago
Job type
  • Full-time
  • Permanent
Job description

Administrator - FLEXIBLE WORKING OPTIONS
Role: Administrator
Location: City Centre
Salary: Negotiable
Hours: Full time, Monday to Friday (flexibility such as 9 day fortnight or hybrid working)

Role Summary

We are seeking an experienced Administrator to provide comprehensive administrative support across a busy and professional workplace. This role is responsible for ensuring the smooth and efficient operation of office, project and business support functions. You will work closely with managers, colleague and project teams providing support with administration, document management, client communications, reporting and general office coordination.

Key Responsibilities

  • Act as the first point of contact for visitors, clients, suppliers and external stakeholders.
  • Manage incoming telephone calls and enquiries.
  • Coordinate meeting room bookings and hospitality arrangements.
  • Manage correspondence, deliveries and courier services.
  • Create, maintain and update project and business records.
  • Set up new projects and maintain associated administrative documentation.
  • Maintain tracking spreadsheets, reports and records.
  • Support invoicing processes including drafting and issuing invoices.
  • Provide administrative support to project and operational teams.
  • Manage document archiving and record retention procedures.
  • Support meetings, training sessions and professional development activities.
  • Arrange travel and accommodation bookings.
  • Coordinate office supplies and related records.
  • Provide support to other business functions as required.
  • Undertake general office administration and ad hoc duties.

Skills & Experience

  • Previous administrative experience within a professional office environment.
  • Strong proficiency in Microsoft Office applications.
  • Excellent organisational and time management skills.
  • Strong communication and customer service abilities.
  • High level of accuracy and attention to detail.
  • Ability to work independently and collaboratively as part of a team.
  • Proactive, adaptable and willing to support a variety of business activities.

Key Measures of Success

  • Effective management of workload and responsibilities.
  • Consistently high standards of accuracy and organisation.
  • Positive contribution to team and business objectives.
  • Professional and responsive support to colleagues and stakeholders.
  • Reliable attendance and commitment to delivering excellent administrative support.

This vacancy is being advertised on behalf of Office Angels who are operating as an employment agency. Office Angels are an equal opportunities employer.

Due to the volume of applications, only shortlisted candidates will be contacted. We look forward to reviewing your application.

**If you are currently registered with Office Angels and interested in this role, please contact your consultant directly by email**

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.


Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

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Administrator • Edinburgh, United Kingdom

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