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HAIL Partners
Office ManagerHAIL Partners • London Area, United Kingdom, United Kingdom
Office Manager

Office Manager

HAIL Partners • London Area, United Kingdom, United Kingdom
5 days ago
Job type
  • Full-time
Job description

HAIL Partners are working a global investment firm who are seeking an Office Manager based in the city. The role will be responsible for the day-to-day running of the office, as well as support on firm wide initiatives.


Role Responsibilities:

  • Corporate Flat Management
  • Health, Safety & Fire, Policies
  • Vendor Management and Relationships
  • Assist IT on issuing equipment
  • Assist with organising Office Events as required
  • Team player, proactive; happy to meet and greet guests, answer phones, collect post, set up meeting rooms as and when required
  • Running policy review processes
  • Coordinate with committee members on meeting organisation and documentation, maintain internal policy portal
  • Fund Info - help maintain fund data in the internal database fund info in coordination with Finance, Legal, and Compliance
  • Service Provider - organize annual, onsite due diligence meetings with key service providers
  • Ad Hoc - assist with other ad hoc administrative tasks for Ops, such as KYC/AML requests, counterparty data requests, coordination with external boards and fund directors, document management, etc.


Role Requirements:

  • 5+ years experience as an Office Manager in financial and/or professional services
  • Takes genuine pride in their work, with a "no task too big or too small" mentality and a willingness to roll up their sleeves and get hands-on
  • Confident and professional, but not above the detail. Happy to personally pick something up, sort an issue, or handle admin directly rather than delegating or escalating
  • Strong critical thinker who can assess situations objectively
  • Demonstrates clear ownership and initiative - able to think independently and act without needing layers of sign-off.
  • Nice to have: Experience in a large, complex building environment (e.g. a big skyscraper/campus) -understands building security, multi-tenant operations, and coordinating with on-site teams.


Key Benefits include:

  • Competitive Bonus
  • 25 days holiday + 4 Floating Days
  • Medical, Dental & Vision Insurance
  • Fully paid luxury gym membership
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Office Manager • London Area, United Kingdom, United Kingdom

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